Transactional Accounts Assistant

1 month ago

Wallingford, United Kingdom Jonas Software UK Full time

Description

:

Transactional Accounts Assistant - Vesta Software Group UK

Vesta Software Group is a division of Jonas Software (an operating group of Constellation Software Inc). We are a small team providing a service to a wider portfolio of software companies across the UK. These companies range from market leaders in cashless payments for the Education sector and the Hospitality, Sports and Retail sector. Significant volumes of transactions are processed by our internal payment engine each day.

POSITION:

We are seeking a dedicated Transactional Accounts Assistant to join our team full-time. The successful candidate will be an integral part of the finance team (Vesta) in a high-growth organisation and will be responsible for participating in the team's day-to-day processes. Reporting to the Transactional Manager and working for Vesta Software Group, you will be responsible for delivering accounting information within a high-performance culture. Vesta operates in a casual working environment and promotes team and individual growth. Vesta Software operates across multiple geographical locations, and therefore, communications across various time zones will be required. To be successful in the role you will also need a high degree of personal initiative and the ability to interact with non-financial managers and staff at all levels. This is a fantastic opportunity for an experienced accounts administrator to progress and begin a career with the Company.

JOB RESPONSIBILITIES:

• This is a multi-faceted role within our payment services company, where the post holder will be expected (but is not limited) to:

• Match supplier invoices to purchase orders/goods received documentation and ensure they are appropriately authorised and booked into the accounting system

• Prepare supplier payments for authorisation and subsequent processing in line with the group timetable • Identify bounced payments, process new payments and ensure all systems are updated accordingly.

• Review the pending negative settlements report and ensure bank redirections are implemented accordingly.

• Identify overdue negative settlements and follow processes to ensure this debt is collected in a timely manner, ensure all systems are updated accordingly.

• Post and allocate supplier payments (including Direct Debits), reconciling creditor accounts against statements regularly

• Resolve any discrepancies and deal with supplier queries

• Carry out sales invoicing in line with group timetable and debtor account reconciliations, using a mixture of manual processing and uploads

• Prepare daily customer settlements via online banking for authorisation

• Post and allocate cash received

• Reconcile bank accounts in multiple currencies

• Review aged debt report daily to identify overdue debt and chase debt as necessary • Help to facilitate the resolution of customer queries with the appropriate internal staff to ensure payment is received

• Prepare cash and aged debtor reports. To distribute accurate reports on time as required

• Reconcile net settlement payments in client-designated accounts and organise cash transfers as appropriate

• Manage Ticketing system queries

• Monitor and contest chargebacks and disputes relating to client monies through acquirer portals

• Review transaction variance reports with support from the Compliance Manager

• Support the management accountant with transaction-based reconciliations weekly

• Update Excel-based reconciliation/support packs • Implement improvements to existing processes/systems as required

• Undertake ad-hoc and other finance duties as required. Such as financial modelling and scenario planning (e.g. pricing and commissions)

• Create good working relationships with key team members (finance and business)

• Complete accurate, timely and thorough handovers to the management accountants at month-end

• Provide ad-hoc support to the broader Vesta finance team, which will include, but not be limited to:

o Systems/Data audit

o Annual Accounts preparation

o Audit samples

o Data input into financial reporting software

o Updating monthly reporting packs o Assisting with quarterly tax refreshes using existing templates

• Contribute to the success of the overall corporate strategy.

JOB QUALIFICATIONS:

• AAT qualification or similar would be advantageous

• Previous experience in an accounts assistant/administrator role would be advantageous

• Commercial acumen and financial analysis skills and financial modeling skills.

• Excellent IT skills, including a high level of proficiency in Excel

• Experience with Microsoft Great Plains software would be an advantage

• Previous experience within credit control would be beneficial

• Excellent verbal and written communication

• Excellent attention to detail.

• The ability to adapt to changing priorities and work effectively in a fast-paced environment

PERSONAL CHARACTERISTICS:

• Highly organised and methodical

• Good communication and interpersonal skills

• Solution-focused, with the ability to prioritise and manage multiple tasks

• Persistent and resilient under pressure

• Accurate, with high attention to detail

• Good team player, yet willing to take personal responsibility for issues

• Self-motivated, resourceful, and keen to learn and share knowledge

• Flexible and hardworking approach.

Business Unit: 

Vesta Software Group - UK Finance

Scheduled Weekly Hours:

37.5

Number of Openings Available:

1

Worker Type:

Regular

Career Site:

More About Jonas Software:

Jonas Software is the leading provider of enterprise management software solutions to the Country and Golf Clubs, Foodservice, Construction, Fitness & Sports, Attractions, Salon & Spa, Education, Radiology/Laboratory Information Systems, and Product Licensing industries. Within these vertical markets, Jonas is made up of over 65 distinct brands, which are respected and leaders within their own domain.

Jonas’ vision is to be the branded global leader across the aforementioned vertical markets and to be recognized by customers and respective industry stakeholders as the trusted provider of ‘Software for Life’ and as an ambassador for technology, product innovation, quality, and customer service.

Jonas Software is the valued technology partner of over 60,000 customers worldwide in more than 30 countries. Jonas employs over 2,000 skilled individuals consisting of a cross-section of industry experts and technology professionals. Jonas is headquartered in Canada and also operates offices throughout North America, the United Kingdom, Europe, Australia New Zealand and Africa. Jonas is a 100% owned subsidiary of Constellation Software Inc., headquartered in Toronto and traded on the S&P/TSX 60.

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