Administrative Assistant
2 days ago
The post holder performs a vital role on the smooth running of the campuses and will have a close working relationship with other college staff.
The Administrative Assistant will undertake a wide range of duties including general administration, reception and telephony, registry, estates and finance activities. A high level of professionalism, diplomacy and co-operation will be required for this position. The successful applicant should be suitably qualified and have relevant office experience.
Key Responsibilities
- Provide general administrative and word processing support as directed by the Campus Manager, Assistant Campus Manager and / or Administrative Officer;
- Provide support to Faculty Managers and other College staff as agreed with the Campus Manager;
- Promote and deliver excellent standards of customer care service;
- Work closely with other support staff within the campus office, including caretakers;
- Perform financial functions relating to the collection of miscellaneous Campus income, issuing of petty cash, banking and completion of appropriate documentation;
- Perform Registry/Admissions functions to include giving advice and guidance to prospective and existing students, online enrolments including the taking of ID photographs;
- Undertake administrative duties for electronic tabling; Assist with compliance of examination procedures including on-line examinations;
- Undertake administrative duties relating to examination certificates;
- Input part time contracts onto computerised record systems;
- Collate and process all EMA documentation and activate payments weekly on the website;
- Assist with cost recovery courses, if required;
- Input data into various computerised record systems;
- Contact point for staff and students to report absences and report to relevant Faculties and Directorates;
- Process college vehicle bookings;
- Process internal room bookings;
- Provide support, when feasible, to the student transport administrative system;
- Provide a bilingual reception service for visitors, students and staff including receiving and distributing parcels;
- Sort and distribute campus mail
Skills, Knowledge and ExpertiseEssential Criteria:
- Relevant Level 2 qualification or equivalent
- Appropriate IT Qualifications
- GCSE English and Mathematics at minimum Grade C or O Level equivalent
- Relevant administrative experience
- Good analytical skills
- High degree of self-motivation
- Diplomacy and tact
- Ability to produce work of high quality
- Ability to work under pressure
- Ability to maintain strict confidentiality
- Good interpersonal and communication skills
- Ability to display confidence and establish positive relationships
- Ability to plan, co-ordinate, implement and monitor quality and effectiveness of systems and procedures
- A good understanding of relevant issues in Further and Higher Education
Welsh Language Requirements:
- Welsh Oracy (Listening/Speaking) - Level 3
- Welsh Literacy (Writing/Reading) - Level 2
Persons are welcome to apply for posts in Welsh and applications made in Welsh will not be treated less favourably than an application made in English.
For a full job description, please click attached.
Benefits
- You will receive 28 days holiday, plus bank holidays and five closure days which totals at 41 days holiday per year. You also receive an additional 4 days after 5 years service.
- Extremely generous pension scheme with employer contributions of 20%.
- Award-winning professional learning and development programme.
- Cycle to work scheme
- Free on-site car parking
- Online and instore retail discounts
Equality, Diversity & Inclusion
At Coleg Sir Gar & Coleg Ceredigion, we inspire learners to fulfil potential and achieve excellence. To do this, we need the best employees to continue our culture of respect, unity and professionalism. We are proud to be an Equal Opportunity Employer and therefore welcome applications from all backgrounds and areas of the community to the college.
Visit our dedicated page to find out more.
Disability Confident
Coleg Sir Gar and Coleg Ceredigion are proud to be a disability confident committed employer. As a result, we ensure our recruitment process is fully inclusive and accessible to all, communicate and promote all opportunities, anticipating and providing reasonable adjustments, support existing employees who acquire a disability or long term health condition to stay in work, and offer an interview to disabled people who meet the minimum criteria for the job. Coleg Sir Gâr was created in 1985 and became a corporate institution in 1993. In 2013 it became Coleg Sir Gar Ltd, a company within the University of Wales: Trinity Saint David Group, and part of a regional Dual Sector University. The College has an annual turnover of over £35m and employs around 800 staff.
Coleg Ceredigion was created in 1985 and became a corporate institution in 1993. The college merged with the University of Wales Trinity Saint David as a subsidiary company in 2014. The college has an annual turnover of £6m and employs around 180 staff.
The College is based in South West Wales and has seven main campuses at Llanelli (Graig), Carmarthen (Pibwrlwyd and Jobs Well), Ammanford, Llandeilo (Gelli Aur), Aberystwyth and Cardigan. The College is also home to Carmarthen School of Art which has its origins dating back to 1854.
Inspiring Learners
Fulfilling Potential
Achieving Excellence
-
Administrative Assistant
5 months ago
Llanelli, United Kingdom TAG Apparel Group Full time**Join the TAG Team as an Administrative Assistant in Sportswear** TAG specialises in the design and wholesale of sports fashion and teamwear across the UK. We’re looking to employ a part time or full time Administrative Assistant who will be based in Llanelli and play a pivotal role in ensuring the smooth operation of our design process right through to...
-
Administration Assistant
5 months ago
Llanelli, United Kingdom Llanelli Rural Council Full timeLlanelli Rural Council is looking for an Administrator to join its team at Llanelli District Cemetery. Llanelli District Cemetery is a 32 acre site owned and operated in partnership by Llanelli Rural Council and Llanelli Town Council. - Click on the following link for further information: _ **Job title: Administrative Assistant** **Contract type**:Part...
-
Administration Assistant
4 months ago
Llanelli, United Kingdom The Disabilities Trust Full time**Administration Assistant - Llanelli** **£20,548.50** **Monday to Friday 9am till 5pm.** **Why join us?** **Brainkind is a leading UK charity** that works alongside people with an acquired brain injury, autism, and learning or physical disabilities to help them live as independently as possible. Our teams across the UK support people to move forward...
-
Administration Assistant
5 months ago
Llanelli, United Kingdom Brainkind Full time**Administration Assistant - Llanelli** **£21,575.93 per annum** **Monday to Friday 9am till 5pm.** **Why join us?** **Brainkind is a leading UK charity** that works alongside people with an acquired brain injury, autism, and learning or physical disabilities to help them live as independently as possible. Our teams across the UK support people to move...
-
Receptionist/administration Assistant
5 months ago
Llanelli, United Kingdom Ambassador Windows & Home Improvements Ltd Full time**Ambassador Windows** was established in 1982, since then we have built a fantastic name in the local area of Llanelli for quality, reliability and trust. With a Rich Heritage and a fantastic large client base, we are excited to be expanding the business with new products and services being launched. To meet our ambitious growth plans we are looking for...
-
Administrative Assistant
1 month ago
Llanelli, Carmarthenshire, United Kingdom Coleg Sir Gar and Coleg Ceredigion Full timeJob Title: Administrative AssistantJob Summary:Coleg Sir Gar and Coleg Ceredigion are seeking an experienced Administrative Assistant to join their team. The successful candidate will provide administrative support to the campus office, ensuring the smooth operation of daily tasks and activities.Key Responsibilities:Provide administrative support to the...
-
Administrative Assistant
1 month ago
Llanelli, Carmarthenshire, United Kingdom Coleg Sir Gar and Coleg Ceredigion Full timeJob Title: Administrative AssistantJob Summary:Coleg Sir Gar and Coleg Ceredigion are seeking an experienced Administrative Assistant to join their team. The successful candidate will provide administrative support to the campus office, ensuring the smooth operation of daily tasks and activities.Key Responsibilities:Provide administrative support to the...
-
Sales Administrator
2 months ago
Llanelli, United Kingdom Vibe Recruit Limited Full timeLooking for a Permanent Administration role in Llanelli, with an early finish on a Friday? My client based in Llanelli, who have been operating for over 100 years in the Engineering Manufacturing industry are seeking an Administrator to join their small team to assist in day-to-day office administration and business generally.An excellent Sales Administrator...
-
Sales Administrator
2 months ago
Llanelli, United Kingdom Vibe Recruit Limited Full timeLooking for a Permanent Administration role in Llanelli, with an early finish on a Friday? My client based in Llanelli, who have been operating for over 100 years in the Engineering Manufacturing industry are seeking an Administrator to join their small team to assist in day-to-day office administration and business generally.An excellent Sales Administrator...
-
Administrator
4 months ago
Llanelli, United Kingdom Mark Lloyd Mortgages Full time**Overview**: We have one job and one goal! To provide our client with the ability to become a homeowner and make that journey enjoyable whilst doing it! Bringing our new modern approach to the mortgage market has meant the business is moving from strength to strength but we can’t do this alone! That’s why we are excited to be offering a new role that...
-
Legal Administrator
1 month ago
Llanelli, Carmarthenshire, United Kingdom Workwales Full timeJob Title: Legal AdministratorAbout the Role:We are seeking an experienced Legal Administrator to join our Family Law department in Llanelli. As a key member of our team, you will be responsible for providing administrative support to our solicitors and ensuring the smooth operation of our office.Key Responsibilities:Preparation of electronic bundles for...
-
Legal Administrator
1 month ago
Llanelli, Carmarthenshire, United Kingdom Workwales Full timeJob Title: Legal AdministratorAbout the Role:We are seeking an experienced Legal Administrator to join our Family Law department in Llanelli. As a key member of our team, you will be responsible for providing administrative support to our solicitors and ensuring the smooth operation of our office.Key Responsibilities:Preparation of electronic bundles for...
-
Administrator
5 months ago
Llanelli, United Kingdom IntroTeach Full timeAdministrator/Marketing Assistant Education/Recruitment Part Time **Hours per week**:20-32 (to be negotiated) IntroTeach/Cyfle Dysgu is a bilingual education recruitment agency, managed by teachers for teachers based in Gorslas, Cross Hands, South Wales. IntroTeach/CyfleDysgu takes great pride in providing quality-assured teachers and support staff for...
-
Administrative Assistant
5 months ago
Llanelli, United Kingdom Total Staff Services Full time**Company Introduction**: Our client, a key player in the Eco industry, specialising in installations and ECO grants, striving for energy efficiency through services like boiler installations and insulation. With nearly a decade of experience, they are dedicated to sustainable practices and continuous expansion. **Position Overview**: We're seeking an...
-
Administrator
5 months ago
Llanelli, United Kingdom Gwernllwyn Care Home Full time**Overview**: **Purpose of Job**: - To operate and manage the administration service of the Home in person, online and via telephone. - To ensure the flow of office procedures. - To coordinate and prioritise administrative tasks and ensure that time sensitive tasks are completed and deadlines are met. - To provide support to the team and contribute to the...
-
Legal Administrator
1 month ago
Llanelli, Carmarthenshire, United Kingdom Workwales Full timeJob Title: Legal AdministratorAbout the Role:We are seeking an experienced Legal Administrator to join our Family Law department in Llanelli. As a key member of our team, you will be responsible for providing administrative support to our solicitors and ensuring the smooth operation of our office.Key Responsibilities:Preparation of electronic bundles for...
-
Legal Administrator
1 month ago
Llanelli, Carmarthenshire, United Kingdom Workwales Full timeJob Title: Legal AdministratorAbout the Role:We are seeking an experienced Legal Administrator to join our Family Law department in Llanelli. As a key member of our team, you will be responsible for providing administrative support to our solicitors and ensuring the smooth operation of our office.Key Responsibilities:Preparation of electronic bundles for...
-
Legal Administrator
1 month ago
Llanelli, Carmarthenshire, United Kingdom Workwales Full timeJob Title: Legal AdministratorAbout the Role:We are seeking an experienced Legal Administrator to join our Family Law department in Llanelli. As a key member of our team, you will be responsible for providing administrative support to our solicitors and ensuring the smooth operation of our office.Key Responsibilities:Preparation of electronic bundles for...
-
Legal Administrator
1 month ago
Llanelli, Carmarthenshire, United Kingdom Workwales Full timeJob Title: Legal AdministratorAbout the Role:We are seeking an experienced Legal Administrator to join our Family Law department in Llanelli. As a key member of our team, you will be responsible for providing administrative support to our solicitors and ensuring the smooth operation of our office.Key Responsibilities:Preparation of electronic bundles for...
-
Financial Administrator
5 months ago
Llanelli, United Kingdom Bowen Eldridge Recruitment Full timeAn independently owned SME business in Llanelli are recruiting for a Finance Administrator on a permanent basis. Working as part of a small finance team, this is a crucial role that is responsible for a range of duties. The company is well established in the local area and has both public and private sector customers, offering their services across a range...