Executive Assistant, Data Center Planning

2 months ago

London, United Kingdom Amazon Data Services UK Limited - E17 Full time
At AWS we believe that every day is still day one. A day to take a first step. A day to join a company that redefines itself every day. That’s the energy and passion behind AWS.

As the Executive Assistant (EA) you are responsible for the workflow management of three EMEA AWS Data Center Community Directors. The EA will be working closely with the entire EMEA Leadership team, various business partners in associated departments, as well as other Executive Assistants across the multiple global stakeholder teams within AWS/ Amazon. Our EA's are highly passionate, self-managed and demonstrate initiative and proactively seeking solutions to problems. They learn organisational structures and the objectives of the teams they support, as well as build a strong internal network. Working in a highly ambiguous environment; they are able to change direction quickly attend to various ad hoc administrative tasks and projects.

AWS Infrastructure Services owns the design, planning, delivery, and operation of all AWS global infrastructure. In other words, we’re the people who keep the cloud running. We support all AWS data centers and all of the servers, storage, networking, power, and cooling equipment that ensure our customers have continual access to the innovation they rely on. We work on the most challenging problems, with thousands of variables impacting the supply chain — and we’re looking for talented people who want to help.

You’ll join a diverse team of software, hardware, and network engineers, supply chain specialists, security experts, operations managers, and other vital roles. You’ll collaborate with people across AWS to help us deliver the highest standards for safety and security while providing seemingly infinite capacity at the lowest possible cost for our customers. And you’ll experience an inclusive culture that welcomes bold ideas and empowers you to own them to comp

Key job responsibilities
- Complex calendar management, meeting prioritisation, and large-scale meeting coordination across global time zones.
- Consolidation and /or preparation of weekly, monthly, and quarterly suite of business reports
- Engage and communicate effectively with external contacts/stakeholders in support of AWS deliverables and projects
- Mail scanning and processing.
- International Travel coordination, itinerary creation, and expense reporting.
- Administration of tracking files, as well as document preparation, editing, and review.
- Relevant preparation, organisation and collation of papers, and attendance in key meetings, ensuring the correct audience and cadence, tracking responses as well as coordinating relevant documentation and action item follow up.
- Project Planning according to Business cycles.
- Effectively collaborate with other department leaders including Finance, Safety, HR, Recruitment.
- Effective team building capability, whether in person or vitual, working with direct reports and the wider AWS team.
- Acting as main reference point both in presence and absence of Directors for respective contacts.
- Management of team space, including moves and reconfiguration across AWS office locations as required.
- Logistics management of office equipment, team sponsored company events and activities, including all hands meetings, social events, and planning and review sessions.
- Support and administration of recruitment processes where required.
- Flexibility to travel from time to time to support business goals.

About the team
The AWS Data Center Planning & Delivery (DCPD) team is responsible for determining data center capacity that meets our customers’ needs in Cloud Computing around the world. We ensure on-time delivery of all capacity for data centers while maximizing cost efficiency. We’re also responsible for delivering renewable power and sustainable infrastructure programs to support our commitments to The Climate Pledge.

Diverse Experiences
AWS values diverse experiences. Even if you do not meet all of the qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.

Why AWS?
Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating — that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.

Inclusive Team Culture
Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness.

Mentorship & Career Growth
We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.

Work/Life Balance
We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve in the cloud.

BASIC QUALIFICATIONS

- Knowledge of Microsoft Office products and applications
- Experience as an Executive Assistant
- Experience with executive level calendar management
- Experience with domestic or international travel coordination

PREFERRED QUALIFICATIONS

- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency

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