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Facilities Office Administrator

3 months ago

Marlow, United Kingdom Whistl Full time
About the Role

Think as part of a team.

  • Communicate with the office-based team via informative emails to circulate through the Head Office when notifications are required in line with the company communications policies.
  • Attend monthly Marlow site FM meetings and action points circulated to the team.
  • Provide ongoing project support for the Facilities Management & Property team across small works and major projects.
  • Co-ordinate monthly reports and quarterly meetings with key suppliers for ongoing performance updates into the business alongside our Supplier Relationship Manager.
  • Collaborate with and support the Audits team.

Can do Attitude.

  • Monitor and manage office supply inventory, including ordering consumables as required for the business, including kitchens, meeting rooms and print and post areas.
  • Raise and issue Property and Facilities POs.
  • Manage all contact lists throughout the team with regard to FM and Property.
  • Oversee the maintenance and functionality of office facilities, including HVAC systems, lighting, plumbing, and security systems.
  • Maintain a clean, professional, and friendly environment within the office.

Do the right thing.

  • Report facilities-related issues to the facilities supplier and manage this through to completion on behalf of the building.
  • Support the retention of compliance standards across the estate via our Computer Aided Facilities Management (CAFM) System, Elogbooks.
  • Manage files within Whistl shared online platforms and streamline the process, including property and audit documents.
  • Prepare and maintain accurate records and documentation related to facility operations and audits.
  • Have a good understanding of the various Whistl accreditations and maintain these standards with daily/monthly activities such as walk-rounds, supporting the team with Non-conformance (NCs), closeouts, and improvements.
Benefits

We benefit from you, so here’s our benefits to you:

  • Annual leave enhanced with long service
  • Access to our prestige benefits and rewards portal
  • Long service rewards, both financial and leave-based
  • Health cash plan
  • Life assurance scheme
  • Career development opportunities
  • Access to a well-established Employee Assistance Programme provider
  • And other excellent benefits you'd expect from a market leader