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Proposals Coordinator

1 month ago

Aberdeen Scotland, Aberdeenshire, United Kingdom ICR Full time

The Proposals Coordinator will provide general support to the Commercial Team, preparing, processing and coordinating proposals within client deadlines supported by the business units and sales teams. This role will report to the Commercial Manager.


The main tasks include, but are not limited to:

• Preparation of accurate and definitive Technical & Commercial Proposals in accordance with defined scopes of supply.

• Working in SAP system to process and prepare sales quotations.

• Ensure that the ICR Proposals Process is adhered to at all times.

• Ensure that proposals/quotations are reviewed and approved in a timely fashion, from both a technical and commercial perspective.

• Liaise with clients during the proposal process / organise and attend meetings if required.

• On receipt of client purchase orders, process Sales Order on SAP and issue to client.

• Support with commercial and contractual tasks to support wider Commercial Team.

• Support with tender and pre-qualification activity.


Key Skills, Attributes and Experience:

• Demonstrable track record and experience of preparing proposals and/or tenders • Understanding of Commercial requirements and good Commercial Acumen

• Ability to manage multiple work scopes on a day-to-day basis

• Ability to perform effectively under pressure

• Ability to take on wide ranging tasks

• Experience of using CRM systems, preferably SAP Business One

• Competency and skill using MS Office packages, particularly formatting and stylising documents • Proactive, energetic and enthusiastic individual with a ‘can-do’ attitude who can use initiative to manage proposals and prioritise own workload

• Ability to proactively solve problems and to think laterally, whilst working under pressure

• Effective communication and interpersonal skills

• Excellent organisation and time management skills

• Ability to effectively work within a small close-knit team

• Excellent command of English language both written and oral