Proposals Coordinator

2 weeks ago


Aberdeen, United Kingdom Expro Full time

**Overall Purpose of the Job**:
Support the ESSA Business Development / Sales team with the co-ordination, compilation, submission and management of ITT and RFQ documents from initial receipt to win/loss.

**Key Activities and Accountabilities**:

- Supervision, co-ordination and compilation of best in class ITT and RFQ documents using company systems including XAIT Porter. Ensure document content is accurate, visually appealing, delivered to rigid deadlines and in compliance with BD QMS.
- Coordinates remote stakeholders including oversight of tender/bid preparation and approvals.
- Ensure due diligence completed on all bids prior to submission.
- Support stakeholders in meeting deadlines and ensuring the accuracy and quality of their inputs.
- Lead regular bid task list meetings ensuring any potential concerns are captured and addressed without adversely affecting delivery.
- Gather lessons learned from previous bids and ensure the bid process is refined accordingly.
- Maintain and develop an accurate and comprehensive XAIT Porter Library to support bid and proposal compilation.
- Compile folder structure for the ITT and circulate ITT to all designated personnel.
- Liaise with relevant Sales or Client Account Managers and formulate ITT Task List.
- Coordinate the compilation of market surveys, pre-qualification, vendor questionnaires, expressions of interests, proposals and other client requested material
- Work with the Product lines and Regions to develop on-line Price books for each Product Line and develop online sales kits comprising standard and internal product awareness and external sales presentations, pricing guidelines and features and benefit analysis
- Liaise with internal and external bodies when required to ensure all issues are discussed with the relevant parties to ensure effective communication to allow task completion within deadlines. Liaise with manager on any issues or concerns.

**Job Knowledge and Qualifications**:

- Degree or professional qualification
- Previous experience in similar role
- Experience with Bid Compilation System and QMS such as XIAT Porter® (or similar cloud-based collaborative, automated, high-value document creation solution).and database management systems preferred
- Experience with Client Relationship Management System such as Salesforce® preferred.
- Highly proficient in Microsoft office® (Excel, Powerpoint and Word)


  • Proposal Coordinator

    6 hours ago


    Aberdeen, United Kingdom ICR Full time

    We are looking for a Proposals Coordinator to join ICR, based in Aberdeen. The Proposals Coordinator will provide general support to the Commercial Team, preparing, processing and coordinating proposals within client deadlines supported by the business units and sales teams. This role will report to the Commercial Manager. The main tasks include, but are not...

  • Proposal Coordinator

    5 hours ago


    Aberdeen, United Kingdom ICR Full time

    We are looking for a Proposals Coordinator to join ICR, based in Aberdeen.The Proposals Coordinator will provide general support to the Commercial Team, preparing, processing and coordinating proposals within client deadlines supported by the business units and sales teams. This role will report to the Commercial Manager.The main tasks include, but are not...

  • Proposal Coordinator

    13 hours ago


    Aberdeen, United Kingdom ICR Full time

    We are looking for a Proposals Coordinator to join ICR, based in Aberdeen.The Proposals Coordinator will provide general support to the Commercial Team, preparing, processing and coordinating proposals within client deadlines supported by the business units and sales teams. This role will report to the Commercial Manager.The main tasks include, but are not...

  • Proposal Coordinator

    17 hours ago


    Aberdeen, United Kingdom ICR Full time

    We are looking for a Proposals Coordinator to join ICR, based in Aberdeen.The Proposals Coordinator will provide general support to the Commercial Team, preparing, processing and coordinating proposals within client deadlines supported by the business units and sales teams. This role will report to the Commercial Manager.The main tasks include, but are not...

  • Proposal Coordinator

    21 seconds ago


    Aberdeen, United Kingdom ICR Full time

    We are looking for a Proposals Coordinator to join ICR, based in Aberdeen.The Proposals Coordinator will provide general support to the Commercial Team, preparing, processing and coordinating proposals within client deadlines supported by the business units and sales teams. This role will report to the Commercial Manager.The main tasks include, but are not...

  • Proposals Coordinator

    2 weeks ago


    Aberdeen, United Kingdom Canmore Recruitment Full time

    Our client is a privately owned supplier to the Oil & Gas and Renewables industries. They have more than 40 years’ experience in the manufacture and supply of protection equipment and are currently looking to recruit a Proposals Coordinator to work within their busy Proposals department. **The Role** Reporting to the Bid Manager, the Proposals Coordinator...


  • Aberdeen, United Kingdom Wood Plc Full time

    Overview / Responsibilities: Wood is looking for a Proposals Coordinator to join our busy team on a full time, permanent basis in Aberdeen. This role offers hybrid working. **Objective**: Responsible for coordinating high-quality responses to customer inquiries, including initial pursuits of opportunities, requests for information, solicitation of...

  • Proposals Coordinator

    3 weeks ago


    Aberdeen, United Kingdom Boskalis Full time

    **How you can make your mark**: Make your mark as Proposals Coordinator for Boskalis Subsea Services located in Aberdeen! As Proposals Coordinator, you will work closely with our team of Tender Managers to prepare responses for all types of tenders and enquiries received from clients. You will be supporting Tender Managers with all tender deliverables and...

  • Proposal Coordinator

    12 hours ago


    Aberdeen, Scotland, Aberdeenshire, United Kingdom ICR Full time

    We are looking for a Proposals Coordinator to join ICR, based in Aberdeen.The Proposals Coordinator will provide general support to the Commercial Team, preparing, processing and coordinating proposals within client deadlines supported by the business units and sales teams. This role will report to the Commercial Manager.The main tasks include, but are not...


  • Aberdeen, United Kingdom Proserv UK Ltd Full time

    **About Us** Proserv is a controls technology company. Our aim is to offer cutting-edge, disruptive solutions to clients right across the energy sector enabling them to enhance the reliability of critical equipment, extend the life and value of their assets, and improve their operational efficiencies. Our team not only has the talent and technological...

  • Proposals Coordinator

    3 weeks ago


    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Proposals Coordinator for a permanent position, located in Aberdeen. **Role** The Proposals Co-ordinator (AME) is responsible for the provision of tendering and proposal activities, providing close support to the Key Account Manager, with a focus on asset maintenance & engineering (AME) opportunities, as part of the Business...


  • Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

    **Quotations/Proposals Coordinator - VR/28218**: **Status**: Permanent **Location**: Dyce, Aberdeen **Ref**: VR/28218 S **Rate**: Available Upon Request Quotations/Proposals Coordinator required to join an international organisation, providing innovative products and solutions to the energy sector. This is a permanent position, based in the Dyce area of...

  • Proposals Coordinator

    3 weeks ago


    Aberdeen, United Kingdom People Source Consulting Full time

    **Role: Proposals Coordinator** **Location: Aberdeen** **Salary: £30,000 - £35,000** Working in conjunction with and under the direction of the Bid Manager, Senior Proposals Engineers, Board of Directors and the Sales Team, the Proposals Co-ordinator will be responsible for the co-ordination of large tenders, ensuring the timely and accurate submission...

  • Proposals Coordinator

    2 weeks ago


    Aberdeen, United Kingdom Expro Full time

    Overall Purpose of the Job Support the ESSA Business Development / Sales team with the co-ordination, compilation, submission and management of ITT and RFQ documents from initial receipt to win/loss. Key Activities and Accountabilities Supervision, co-ordination and compilation of best in class ITT and RFQ documents using company systems...


  • Aberdeen, United Kingdom Enermech Full time

    **We are?** A leading specialist engineering services company delivering integrated solutions for complex energy and infrastructure projects and operating assets. Our business is built on the belief that our people are what make EnerMech excellent. When we are thriving globally it’s not just about investing in our infrastructure, service offering and...

  • Proposals Coordinator

    2 weeks ago


    Aberdeen, United Kingdom Proserv UK Ltd Full time

    **About Proserv** Proserv is a controls technology company. Our aim is to offer cutting-edge, disruptive solutions to clients right across the energy sector enabling them to enhance the reliability of critical equipment, extend the life and value of their assets, and improve their operational efficiencies. Our team not only has the talent and technological...


  • Aberdeen, United Kingdom EnerMech Full time

    We are? A leading specialist engineering services company delivering integrated solutions for complex energy and infrastructure projects and operating assets. Our business is built on the belief that our people are what make EnerMech excellent. When we are thriving globally it’s not just about investing in our infrastructure, service offering and...

  • Lead Bids

    3 weeks ago


    Aberdeen, United Kingdom EnerMech Full time

    We are?   A leading specialist engineering services company delivering integrated solutions for complex energy and infrastructure projects and operating assets. Our business is built on the belief that our people are what make EnerMech excellent. When we are thriving globally it’s not just about investing in our infrastructure, service offering and...


  • Aberdeen, United Kingdom Stork Full time

    **Job Description Proposals Specialist with Stork**: To coordinate and produce high quality proposals, prequalification’s and any other documents relevant to tendering in line with Stork procedures and Company business objectives. **Tasks and Responsibilities as Proposals Specialist**: **Analysis of Tender Requirements** - Conduct analysis of ITT...


  • Aberdeen, United Kingdom Oceaneering Full time

    Company Profile Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore...