Proposals Coordinator Uk
7 months ago
Company Profile
Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.
- Duties & Responsibilities
**Purpose**
To support the production of client proposals in line with Oceaneering’s Global Commercial Procedure to help grow the business with existing and new clients. The Proposals Coordinator is a key role within the Commercial Team, working closely with Sales, Business Development and Operations to facilitate the effective development and submission of quotes, proposals, and competitive tenders to a high standard, within client timeframes.
**Functions**
THE ROLE / EXPERIENCE
Co-ordinate tenders from start to finish adhering to established process. Tasks include but are not limited to the following:
- Create and maintain quotes, proposals and competitive tenders in customer relationship management system (CRM)
- Collate and manage all data requirements / inputs as requested by clients in line with the Global Commercial Procedure
- Develop proposal documents in XaitPorter, Oceaneering’s chosen proposals software
- Work as a core team member and liaise with other functions as required e.g., Sales, Engineering and Specialist Disciplines, Finance, Project Management, Contracts and Commercial
- Arrange and attend internal bid/no bid, kick-off, review, clarification and handover meetings with all relevant stakeholders to ensure client deadlines are met
- Facilitate and prepare content for procedural review meetings on bid strategy, cost, risk and lessons learned
- Liaise with Marketing to develop compelling bid content
- Contribute to the development of bid strategy
- Support the Commercial Team in ensuring appropriate controls are in place and to comply with all reporting standards
- Communicate working practices and policies to internal/external parties
- Attend regular meetings with sales and commercial to review and ensure that CRM records are updated and maintained
- Prioritise multiple bids, consistently meet challenging deadlines and effectively assimilate contractual, technical, and commercial information in order to provide a highly responsive level of service to meet client requirements.
- Perform the assigned tasks with due diligence regarding the Integrated Management Systems
- Undertake any other activities as required to support business needs
ESSENTIAL ATTRIBUTES
- Ability to be an individual contributor at appropriate level while working within a team environment
- Display required levels of engagement and a positive ‘can-do’ attitude while consistently supporting Oceaneering’s culture of Safety, Quality, ongoing learning and continual improvement
- Efficiency in the use of Microsoft Packages such as Excel, Word and PowerPoint; any previous proposals software knowledge is preferred but not essential
- Strive for continual development on a technical and personal basis including stretch assignments beyond normal role
- Ensure any work-related concerns or breaches in business standards are highlighted to Management in a timely manner and in accordance with any relevant procedures or processes
- Help develop colleagues and/or third parties as required.
- Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.
- Qualifications
**Qualifications (Alternative or equivalent experience or qualifications can be considered where appropriate)**
REQUIRED
- Previous experience within a similar role or transferable skills
DESIRED
- Similar role working within a team
- Closing Statement
We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company.
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