Proposals Specialist

7 months ago

Aberdeen, United Kingdom Stork Full time

**Job Description Proposals Specialist with Stork**:
To coordinate and produce high quality proposals, prequalification’s and any other documents relevant to tendering in line with Stork procedures and Company business objectives.

**Tasks and Responsibilities as Proposals Specialist**:
**Analysis of Tender Requirements**
- Conduct analysis of ITT documents when received and update the relevant systems.
- Analyse tender requirements to select a tender team and arrange and chair all relevant meetings.
- Conduct assessment of client requirements to present to tender team.

**Tender Response**
- Coordinate tender responses setting clear deadlines for the tender team.
- Prepare and administer all aspects of tender preparation including the creation of tender sites and plans.
- Analyse the risks associated with the tender, including coordinating the review of contract terms and conditions.
- Conduct and chair tender progress and review meetings, leading where required.
- Coordinate commercial, legal, compliance, HSE and technical input.
- Responsible for the compilation of the proposal ensuring compliance with client requirements.
- Hold a final review meeting to present completed tender to wider business.
- Responsible for overall look, administration and submission of proposal.
- Responsible for all administration activities relevant to tendering Liaise with suppliers and third parties to ensure that accurate and compliant tenders are developed.

**Compliance with Business Objectives and Strategies**
- Coordinate the completion of bid approval, opportunity review cards and proposal review cards.
- Ensure all responses comply with Stork procedures.
- Responsible for ensuring personal compliance with HSE initiatives

**Client Communications**
- Responsible for ensuring all pre and post-submission client enquiries are dealt with by the relevant departments.
- Focal point with client during tender process Ensure all clarifications and communications with the client are logged and tracked, updating the relevant systems as necessary.
- Coordinating tender de-brief sessions and ensuring that key people attend.
- Keep a record of all notes from de-brief sessions in the relevant folders.
- Cascade all client feedback to the relevant departments.
- Work with sales to monitor client ‘win themes’.

**JOB REQUIREMENTS**

At Stork, we attach great value to the key competences of our employees. We expect you always give safety the highest priority and that you are strongly working together with others. You are a specialist in your area of expertise and you have a proactive and entrepreneurial attitude.

**Specific Requirements for the Proposals Specialist**:
**Education & Experience**

**Education**
- Bachelor degree and/or relevant experience.

**Experience and Skills**
- Excellent analytical skills.
- Ability to produce and analyse tenders.
- Report writing skills and a high level of English writing skills are required.
- Excellent computer skills including proficiency with a range of software programmes including Adobe, Microsoft Word, Outlook and Excel.
- Additional software experience would be advantageous.
- Knowledge of the offshore oil and gas industry.
- Experience of working within an office environment. Experience gained within a tendering/sales/operating environment would be highly advantageous.
- Commercial acumen would be of distinct advantage

We understand that our people are key to achieving Storks ambition to be the Industry reference every day, everywhere and we are proud to have been awarded the **Investors in People Gold standard in recognition of our strong employee engagement focus.**

**WORKING CONDITIONS**

**_There are many great reasons to work at Stork -_**

**Competitive Benefits**

In order to attract and retain skilled, competent and customer focused people we offer a competitive and extensive benefits package providing a suite of both contractual and voluntary benefits including access to corporate discounts. Employee benefits will depend on work location and role, however, may include life assurance, income protection, and private medical insurance.

In addition we recognize the importance of providing flexibility to our employees and offer a Flexi Friday working arrangement as well as the opportunity to purchase additional annual leave**.**

**Location**: Dyce, Aberdeen
**Hours**: 40 hours
**Contract**: Permanent

**Working Arrangements**: hybrid working is available, 3 days a week working in the office is the minimum requirement

**COMPANY INFORMATION -**

Stork, a Fluor company, is an expert provider of maintenance, modification and asset integrity services to the global oil and gas, chemicals and process, metals and mining, power, and manufacturing industries. We are dedicated to improving asset performance, safety and cost efficiency for our Clients throughout the complete asset life cycle.

With a team of 19,000 employees in over 100 countries, we serve more than 4,000 Clients acr

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