Administration Coordinator Neonatology

4 weeks ago

Sheffield, South Yorkshire, United Kingdom Sheffield Teaching Hospitals Full time

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

This is an exciting opportunity to support the Neonatal Service Co-ordinator in leading the Neonatology secretarial and administrative service.

We are looking to recruit a highly organised, self-motivated individual with good interpersonal skills and a demonstrable understanding of how to lead and motivate a team.

Candidates must have a combination of excellent listening and interpersonal skills, a thorough and methodical attention to detail, good problem-solving skills and the ability to negotiate and use judgement to make autonomous decisions.

Working in a strong multidisciplinary environment, you will coordinate and oversee the provision of a high quality secretarial and administrative service for the Neonatology Department.

You will provide first line supervision to a small number of staff as well as working in collaboration with the rest of the secretarial and wider administration teams to deliver a number of general administration duties.

Main duties of the job

This role will involve supporting the Service Coordinator and potentially also leading in the following key administrative areas:

Staff Management, Education and training, Information management, Data quality, Paediatric alerts, Neurodevelopment, Bereavement pathway, Clinical Guidelines, Clinical Lead support, Activity & Outpatient Support, BadgerNet and other system support, Rota Coordination.

Working for our organisation

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

This vacancy is advertised on a fixed term contract basis for a period of 9-12 months due to maternity leave of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trusts legal obligations regarding fixed term contracts and statutory maternity provisions.

Please also note any secondment must first be agreed with your current line manager.

Person specification

Education and Qualifications

Essential criteria

• Educated to GCSE level (or equivalent qualification) to include English Language at grade C or above or equivalent experience.

• OCR/RSA stage III typewriting or word processing qualification or equivalent experience

• ECDL or equivalent IT qualification or experience

Desirable criteria

• NVQ 3 Business Admin or Customer Services or equivalent experience

Experience

Essential criteria

• Experience of providing a thorough and efficient administrative service

• Experience of working in a healthcare setting

• Experience of working in a multi-disciplinary patientcentred environment

• An understanding of processes which ensure confidentiality is maintained and Data Protection requirements are adhered to.

• Experience of using a Patient Administration System

• Competent user of Microsoft packages and computerised information systems

• Experience of data collection, analysis, database and spreadsheet management

• Experience of supporting data quality and completeness

• Experience of electronic diary management and scheduling

• Experience of working within a multidisciplinary team

Desirable criteria

• Previous NHS experience

• Experience of supervising staff

• Experience of taking, producing and circulating minutes

• Experience of managing waiting lists

• Experience of coordinating the preparation and facilitation of educational events

• Experience of working within neonatal or paediatric environment

Skills and Knowledge/ Personal Qualities

Essential criteria

• Ability to communicate effectively with all staff groups including consultants, and with patients and the public.

• Effective organisational skills

• Effective teamwork skills

• Ability to use initiative and work proactively

• Ability to prioritise workload and work to tight deadlines

• Ability to work in a busy environment, and deal with a number of conflicting demands simultaneously

• Excellent attention to detail

• Flexible to meet the needs of the service

• A willingness to undertake training as required to deliver the duties of the post

Desirable criteria

• Supervisory/ management training

• Knowledge of medical terminology

• An understanding of the issues surrounding patient confidentiality

  • Sales Support Coordinator

    4 weeks ago

    Sheffield, UK, South Yorkshire, United Kingdom Elevation Recruitment Group Full time

    Elevation Recruitment Group- Business Support Division are excited to be exclusively partnered with a market leading manufacturer in Sheffield in their search for a Sales Support Coordinator to join them on a permanent basis.Office BasedFlexible Working- 37.5 hours a week with flexible start and finish time between 06:15 - 09:30 and 14:30 – 18:0025 days +...

  • Research Therapist

    4 weeks ago

    Sheffield, South Yorkshire, United Kingdom Sheffield Teaching Hospitals Full time

    We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and...

  • Supply Chain Leader

    2 months ago

    Sheffield, UK, South Yorkshire, United Kingdom Barclay Meade Full time

    Location: Central Sheffield (with 2 days remote working)Salary: Up to £39,000 per annumHours: 37.5 hours, Monday – FridayContract: Until January 2026We are recruiting for an experienced Supply Chain Process Leader for a global leader in advanced manufacturing. This is an excellent opportunity to join a dynamic team in Sheffield, playing a key role in...

  • Administration Coordinator Neonatology

    7 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    This is an exciting opportunity to support the Neonatal Service Co-ordinator in leading the Neonatology secretarial and administrative service. We are looking to recruit a highly organised, self-motivated individual with good interpersonal skills and a demonstrable understanding of how to lead and motivate a team. Working in a strong multidisciplinary...

  • Neonatology Administrative Service Coordinator

    4 weeks ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals Full time

    We're committed to supporting our staff in balancing their work and personal lives. Our wellbeing packages and career development opportunities help you thrive while caring for our patients. Join us to access a range of benefits, including flexible working, annual leave, and pension schemes.This role offers an exciting opportunity to work with our Neonatal...

  • Service Coordinator Obstetrics

    5 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    This is an exciting opportunity for a dynamic new staff member to join the Obstetrics, Gynaecology and Neonatology Management Team focusing on the management of Gynaecology and Gynaecology Oncology Services. Working as part of a team of Service Coordinators the post-holder will line manage the Gynaecology service administrative teams as well as the...

  • Administration Secretary

    6 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    To act as Admin Support to the Matrons in Obstetrics, Gynaecology & Neonatology. In addition, they will provide cross-cover during absence and work with the wider Nursing Administration & PA Teams to ensure delivery of an effective administration service to the matrons, and the wider Jessop Wing senior leadership team. We are looking for someone with...

  • Locum Consultant In Neonatology

    3 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    Job summary We are looking to appoint to whole-time equivalent Locum Consultants in Neonatal Medicine to Sheffield Teaching Hospitals NHS Foundation Trust based at Jessop Wing Maternity Hospital and Sheffield Children's Hospital. The first post is fixed term for six months in the first instance. We would welcome applications from candidates across...

  • Secretarial & Data Validation Coordinator

    7 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An excellent opportunity has arisen within the Obstetrics, Gynaecology and Neonatology (OGN) Directorate for a Secretarial & Validation Team Coordinator. We are looking to recruit a highly motivated and organised individual who is looking to develop their skills across a broad range of fast paced sub-specialties. You will be driven to deliver great patient...

  • Secretarial & Data Validation Coordinator

    8 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An excellent opportunity has arisen within the Obstetrics, Gynaecology and Neonatology (OGN) Directorate for a Secretarial & Validation Team Coordinator. We are looking to recruit a highly motivated and organised individual who is looking to develop their skills across a broad range of fast paced sub-specialties. You will be driven to deliver great patient...

  • Administrative Coordinator

    6 days ago

    Sheffield, Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    Sheffield Teaching Hospitals NHS Foundation Trust is seeking an exceptional Administrative Coordinator to join their team.The role offers a competitive salary of £25,000 per annum, providing an excellent opportunity for someone to grow and develop in their career.As an Administrative Coordinator, you will play a vital role in supporting the administration...

  • Administration Coordinator

    6 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen within Vascular Services for a professional Administration Coordinator to join our friendly and dynamic team. Helping to provide a high quality and efficient admin service to our clinical teams. - Input data into STHFT Information systems. - To manage all individual patient clinical pathways to ensure treatment is within 18...

  • Administrative Coordinator

    1 month ago

    Sheffield, Sheffield, United Kingdom Tradewind Recruitment Full time

    Tradewind Recruitment is seeking an experienced Administrative Coordinator to join a dynamic primary school in Sheffield. As the Office Manager, you will play a crucial role in overseeing the financial and operational aspects of the school, ensuring efficient management of resources, and supporting the Senior Leadership Team.About the Role:Manage the...

  • Medical Secretary

    7 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    This is an exciting opportunity to work within the Obstetrics, Gynaecology and Neonatology (OGN) Team. With a clear understanding of patient confidentiality as well as a background in an administrative setting this post would ideally suit an individual wanting to further their experience in administration and the NHS. Previous secretarial experience would...

  • Personal Assistant

    7 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    We are looking for a personable individuals to work as a PAs to work with the Operational Director and Deputy Operational Director within Obstetrics, Gynaecology and Neonatology Care Group (OGN). The core purpose of the role is to provide administrative support to the Operational Director undertake their duties. Provide a comprehensive administrative and...

  • Administration Coordinator

    5 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen within Vascular Services for a professional Administration Coordinator to join our friendly and dynamic team. Helping to provide a high quality and efficient admin service to our clinical teams. The role will involve providing designated inpatient and outpatient activity efficiently and effectively, in line with both...

  • Administrator/Coordinator - Fluent in Mandarin

    4 weeks ago

    Sheffield, United Kingdom SC1 Recruitment Ltd Full time

    Administrator/Coordinator (Fluent in Mandarin) Sheffield Are you a highly organised and methodical individual with fluent Mandarin skills? Join a leading Project Engineering company in Sheffield with strong ties to their head office in China. We're looking for an Administrator/Coordinator who will play a key role in ensuring our operations run smoothly...

  • Administrative Coordinator

    1 month ago

    Sheffield, Sheffield, United Kingdom SC1 Recruitment Ltd Full time

    Administrative Coordinator OpportunityWe are seeking a highly organised and methodical individual with fluent Mandarin skills to join our team at SC1 Recruitment Ltd. As an Administrator/Coordinator, you will play a key role in ensuring our operations run smoothly and efficiently.The Role:Enter project data with accuracy and attention to detail.Coordinate...

  • Administrator/Coordinator - Fluent in Mandarin

    2 months ago

    Sheffield, United Kingdom SC1 Recruitment Ltd Full time

    Administrator/Coordinator (Fluent in Mandarin) Sheffield Are you a highly organised and methodical individual with fluent Mandarin skills? Join a leading Project Engineering company in Sheffield with strong ties to their head office in China. We're looking for an Administrator/Coordinator who will play a key role in ensuring our operations run smoothly and...

  • Administrative Support Coordinator

    17 hours ago

    Sheffield, Sheffield, United Kingdom HLM Architects Full time

    We are seeking a highly motivated and organized Administrative Support Coordinator to join our team at HLM Architects. In this role, you will be the first point of contact for our clients, visitors, and employees, providing exceptional customer service and support.The successful candidate will have strong administrative skills, with the ability to work on...

  • Maintenance Administrator

    3 weeks ago

    Sheffield, Sheffield, United Kingdom Ernest Gordon Recruitment Full time

    Job DescriptionMaintenance Administrator Role OverviewErnest Gordon Recruitment is seeking a skilled Maintenance Administrator to join our nationwide healthcare team. In this role, you will be responsible for maintenance coordination and scheduling, ensuring the smooth operation of our facilities.Key Responsibilities:Coordinate maintenance activities and...

  • Mdt Co-ordinator

    7 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    This is an exciting opportunity to work within the Obstetrics, Gynaecology and Neonatology (OGN) Team. We are looking for an enthusiastic individual to join our administrative team to actively support the Directorate in the efficient and effective management of MDTs. Effective computer skills are essential and experience of using a hospital computer system...

  • Administrator/Coordinator - Fluent in Mandarin

    2 months ago

    Sheffield, United Kingdom CV-Library Full time

    Administrator/Coordinator (Fluent in Mandarin) – Sheffield Are you a highly organised and methodical individual with fluent Mandarin skills? Join a leading Project Engineering company in Sheffield with strong ties to their head office in China. We're looking for an Administrator/Coordinator who will play a key role in ensuring our operations run...