Administration Coordinator Neonatology

2 months ago

Sheffield, South Yorkshire, United Kingdom Sheffield Teaching Hospitals Full time

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

This is an exciting opportunity to support the Neonatal Service Co-ordinator in leading the Neonatology secretarial and administrative service.

We are looking to recruit a highly organised, self-motivated individual with good interpersonal skills and a demonstrable understanding of how to lead and motivate a team.

Candidates must have a combination of excellent listening and interpersonal skills, a thorough and methodical attention to detail, good problem-solving skills and the ability to negotiate and use judgement to make autonomous decisions.

Working in a strong multidisciplinary environment, you will coordinate and oversee the provision of a high quality secretarial and administrative service for the Neonatology Department.

You will provide first line supervision to a small number of staff as well as working in collaboration with the rest of the secretarial and wider administration teams to deliver a number of general administration duties.

Main duties of the job

This role will involve supporting the Service Coordinator and potentially also leading in the following key administrative areas:

Staff Management, Education and training, Information management, Data quality, Paediatric alerts, Neurodevelopment, Bereavement pathway, Clinical Guidelines, Clinical Lead support, Activity & Outpatient Support, BadgerNet and other system support, Rota Coordination.

Working for our organisation

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

This vacancy is advertised on a fixed term contract basis for a period of 9-12 months due to maternity leave of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trusts legal obligations regarding fixed term contracts and statutory maternity provisions.

Please also note any secondment must first be agreed with your current line manager.

Person specification

Education and Qualifications

Essential criteria

• Educated to GCSE level (or equivalent qualification) to include English Language at grade C or above or equivalent experience.

• OCR/RSA stage III typewriting or word processing qualification or equivalent experience

• ECDL or equivalent IT qualification or experience

Desirable criteria

• NVQ 3 Business Admin or Customer Services or equivalent experience

Experience

Essential criteria

• Experience of providing a thorough and efficient administrative service

• Experience of working in a healthcare setting

• Experience of working in a multi-disciplinary patientcentred environment

• An understanding of processes which ensure confidentiality is maintained and Data Protection requirements are adhered to.

• Experience of using a Patient Administration System

• Competent user of Microsoft packages and computerised information systems

• Experience of data collection, analysis, database and spreadsheet management

• Experience of supporting data quality and completeness

• Experience of electronic diary management and scheduling

• Experience of working within a multidisciplinary team

Desirable criteria

• Previous NHS experience

• Experience of supervising staff

• Experience of taking, producing and circulating minutes

• Experience of managing waiting lists

• Experience of coordinating the preparation and facilitation of educational events

• Experience of working within neonatal or paediatric environment

Skills and Knowledge/ Personal Qualities

Essential criteria

• Ability to communicate effectively with all staff groups including consultants, and with patients and the public.

• Effective organisational skills

• Effective teamwork skills

• Ability to use initiative and work proactively

• Ability to prioritise workload and work to tight deadlines

• Ability to work in a busy environment, and deal with a number of conflicting demands simultaneously

• Excellent attention to detail

• Flexible to meet the needs of the service

• A willingness to undertake training as required to deliver the duties of the post

Desirable criteria

• Supervisory/ management training

• Knowledge of medical terminology

• An understanding of the issues surrounding patient confidentiality

  • Research Therapist

    2 months ago

    Sheffield, South Yorkshire, United Kingdom Sheffield Teaching Hospitals Full time

    We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and...

  • Office Manager

    4 weeks ago

    Sheffield, UK, South Yorkshire, United Kingdom Rise at Seven | Search-First Creative Agency Full time

    We’re seeking a proactive Office Manager to take the lead on running our agencies day to day. You’ll be the glue that holds our daily business operations together, ensuring the smooth running of the offices while fostering a positive, inclusive environment for our team. This is an exciting opportunity to manage everything from team onboarding and...

  • Office Manager

    4 weeks ago

    Sheffield, UK, South Yorkshire, United Kingdom Halfway Surfacing & Civil Engineering Ltd Part time

    Job Title: Office Manager (Part-Time)Hours: 16–25 hours per week (hours to be agreed)Location: Sheffield, UK (Office-based, 5 days a week)About UsEstablished in 1997, Halfway Surfacing is a leading family-run Surfacing & Civil Engineering organisation operating across the UK. As we continue to grow, we are seeking a part-time Office Manager to join our...

  • Procurement Category Specialist

    2 weeks ago

    Sheffield, UK, South Yorkshire, United Kingdom Burman Recruitment Full time

    Procurement Category SpecialistFinance & Procurement Directorate Hybrid – 1 day a week (Tuesday)Are you an experienced procurement professional looking to make a real impact? Join a dynamic and supportive team within a leading organization, where your skills will help shape the future and drive transformation across a broad portfolio of projects.We’re...

  • Administration Coordinator Neonatology

    9 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    This is an exciting opportunity to support the Neonatal Service Co-ordinator in leading the Neonatology secretarial and administrative service. We are looking to recruit a highly organised, self-motivated individual with good interpersonal skills and a demonstrable understanding of how to lead and motivate a team. Working in a strong multidisciplinary...

  • Neonatology Administrative Service Coordinator

    2 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals Full time

    We're committed to supporting our staff in balancing their work and personal lives. Our wellbeing packages and career development opportunities help you thrive while caring for our patients. Join us to access a range of benefits, including flexible working, annual leave, and pension schemes.This role offers an exciting opportunity to work with our Neonatal...

  • Service Coordinator

    3 days ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An exciting opportunity has arisen for two Service Coordinators to join the Gynaecology Department in the OGN Directorate at Sheffield Teaching Hospitals NHS Foundation Trust. We are looking for enthusiastic individuals who will welcome challenge with flexibility in approach and attitude. Experience of managing administration services is essential whilst...

  • Service Coordinator Obstetrics

    6 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    This is an exciting opportunity for a dynamic new staff member to join the Obstetrics, Gynaecology and Neonatology Management Team focusing on the management of Gynaecology and Gynaecology Oncology Services. Working as part of a team of Service Coordinators the post-holder will line manage the Gynaecology service administrative teams as well as the...

  • Administration Secretary

    7 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    To act as Admin Support to the Matrons in Obstetrics, Gynaecology & Neonatology. In addition, they will provide cross-cover during absence and work with the wider Nursing Administration & PA Teams to ensure delivery of an effective administration service to the matrons, and the wider Jessop Wing senior leadership team. We are looking for someone with...

  • Administrative Coordinator

    1 day ago

    Sheffield, Sheffield, United Kingdom Sheffield Children's Full time

    Company OverviewSheffield Children's NHS Foundation Trust is a leading provider of healthcare services to children and young people in the UK. Our mission is to provide healthier futures for our patients, and we are committed to delivering high-quality care with compassion and respect.We are seeking an experienced Administrative Coordinator to join our team....

  • Secretarial & Data Validation Coordinator

    8 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    An excellent opportunity has arisen within the Obstetrics, Gynaecology and Neonatology (OGN) Directorate for a Secretarial & Validation Team Coordinator. We are looking to recruit a highly motivated and organised individual who is looking to develop their skills across a broad range of fast paced sub-specialties. You will be driven to deliver great patient...

  • Administrative Support Coordinator

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Getting In Limited Full time

    **Job Title:** Administrative Support CoordinatorWe are seeking an enthusiastic and organized Administrative Support Coordinator to join our team at Getting In Limited. As an Apprentice Administrative Assistant, you will provide administrative support to the school, including tasks such as drafting and distributing internal and external communications,...

  • Administrative Project Coordinator

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Sheffield Children's Full time

    Administrative Project CoordinatorWe are seeking a detail-oriented Administrative Project Coordinator to join our team at Sheffield Children's NHS Foundation Trust.The successful candidate will have experience in producing and presenting reports, managing the risk and issue register, and providing administrative support.This is an exciting opportunity to...

  • Administrative Coordinator

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Lynx Employment Services Ltd Full time

    Company Overview: Lynx Employment Services Ltd is committed to providing exceptional support services to individuals in need.Job Description: We are seeking an Administrative Coordinator - Safeguarding to join our team. The successful candidate will be responsible for managing the safeguarding coordination inbox, attending and taking minutes during...

  • Administrative Support Coordinator

    4 weeks ago

    Sheffield, Sheffield, United Kingdom Nicholas Associates Graduate Placements Full time

    **Job Overview:** We are a Disability Confident Employer, committed to supporting candidates with disabilities and flexible working options. At Nicholas Associates Graduate Placements, we foster a diverse and inclusive community, welcoming applications from all qualified individuals.About the Role:We are seeking an experienced Administrative Support...

  • Administrative Support Coordinator

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Transformation Unit Full time

    The Transformation Unit at Sheffield Teaching Hospitals NHS Foundation Trust is seeking a highly skilled Administrative Support Coordinator to join their team. This role offers an exciting opportunity to work in a dynamic environment, providing administrative support to the Emergency Department.As an Administrative Support Coordinator, you will play a key...

  • Administrative Support Coordinator

    3 weeks ago

    Sheffield, Sheffield, United Kingdom Nicholas Associates Group Full time

    At Nicholas Associates Group, we are seeking a highly skilled Administrative Support Coordinator to provide comprehensive administrative support to our senior leadership team.The successful candidate will have previous experience as an Executive Assistant or similar and be educated to A level standard as a minimum. Business Administration qualifications are...

  • Administrative Coordinator

    1 day ago

    Sheffield, Sheffield, United Kingdom NHS Full time

    We are seeking an experienced and skilled Administrative Coordinator to provide comprehensive support to the Trust Chair, Non-Executive Directors, and Associate Director of Communications and Corporate Governance.About the RoleThis role offers a unique opportunity to work in a dynamic executive EA team, supporting the Trust Chair and Executive members in...

  • Lease Administration Coordinator

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Ritz Recruitment Limited Full time

    Skillful Lease Administration Coordinator RequiredRitz Recruitment Limited is seeking an experienced Lease Administration Coordinator to join our dynamic team.About the Role:Salary: £28,750 (negotiable upwards dependent upon experience), plus 10% discretionary performance bonusHours: 40 hours per week, with flexible working between 10am and 7pmMain...

  • Senior Administrative Coordinator

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Sheffield Health & Social Care NHS Foundation... Full time

    Are you a skilled administrator looking for a challenging role? We have an exciting opportunity for a Senior Administrative Coordinator to join our team at Sheffield Health & Social Care NHS Foundation Trust. As a key member of our corporate governance team, you will play a crucial role in supporting the administrative functions of our organization.In this...

  • Medical Secretary

    9 months ago

    Sheffield, United Kingdom Sheffield Teaching Hospitals NHS Foundation Trust Full time

    This is an exciting opportunity to work within the Obstetrics, Gynaecology and Neonatology (OGN) Team. With a clear understanding of patient confidentiality as well as a background in an administrative setting this post would ideally suit an individual wanting to further their experience in administration and the NHS. Previous secretarial experience would...

  • Administrative Support Coordinator

    2 weeks ago

    Sheffield, Sheffield, United Kingdom Robertson Group Full time

    Job OverviewRewarding Administrative Support Coordinator role available in Sheffield, offering a competitive salary and excellent benefits package.The successful candidate will be responsible for providing high-level administrative support to our YEM commercial team, ensuring seamless operations and accurate documentation.This is an ideal opportunity for...

  • Administrative & Outreach Coordinator

    3 weeks ago

    Sheffield, United Kingdom Empower Digital Full time

    Job Title: Administrative & Outreach CoordinatorLocation: Sheffield, with some occasional travelEmployment Type: Full-time/Part-time/FlexibleSalary: CompetitiveWonderfil is a dynamic company passionate about sewing, quilting, and sharing their expertise through workshops, talks, and quality products. They're looking for an organised and enthusiastic...

  • Administrative & Outreach Coordinator

    3 weeks ago

    Sheffield, United Kingdom CV-Library Full time

    Job Title: Administrative & Outreach Coordinator Location: Sheffield, with some occasional travel Employment Type: Full-time/Part-time/Flexible Salary: Competitive Wonderfil is a dynamic company passionate about sewing, quilting, and sharing their expertise through workshops, talks, and quality products. They're looking for an organised and...