Office Administrator

13 hours ago


Cardiff Wales, Wales, United Kingdom HAYS Full time

Hays Recruitment - Exciting Opportunity for an Office Administrator in a Dynamic Sales Environment

Located in Cardiff or Swansea with hybrid working available.

Basic Salary: £24,000 based on 37.5 hrs a week.


We are offering an exceptional opportunity to gain hands-on experience in a fast-paced administrative role within a globally recognised company. Hays, a leading recruitment specialist operating in 32 countries and listed on the London Stock Exchange as part of the FTSE 250 Index, is looking for someone eager to thrive in a sales-driven culture. Whether you are new to administration or seeking a career change, we welcome applicants from all backgrounds.


Key Responsibilities:


General Administration & Data Management:

  • Provide vital administrative support to allocated teams and specialisms
  • Update daily spreadsheets for Directors, Managers, and Consultants
  • Generate ad-hoc sales and data reports as needed
  • Update and format candidate CVs
  • Perform filing, scanning, and printing duties
  • Assist in preparing and distributing regular reports for your region
  • Attend internal meetings, taking action points when required
  • Help coordinate client and candidate events within your region
  • Support regional and central incentive programs and events
  • Maintain fee trackers for Directors
  • Manage email distribution lists for your region


Office Management:

  • Oversee the maintenance and management of office and IT equipment
  • Process travel requests for team members
  • Manage office stationery, collateral, and merchandise as required
  • Coordinate and support external visitor logistics
  • Serve as the first point of contact for property-related inquiries
  • Assist in onboarding new starters by preparing IT equipment, welcome packs and physical desk
  • Support HR administration tasks related to holidays, absences, changes to contractual details and new starters/leavers
  • Management of office car diary
  • Coordinating the office hybrid working rota


What you need to succeed:

  • Discreet handling of confidential and sensitive information
  • A commitment to equality, diversity, and inclusion in the workplace
  • Strong interpersonal and communication skills
  • Ability to work under pressure and meet deadlines
  • Detail-oriented with a proactive and flexible approach
  • Demonstrates professionalism and a customer-focused attitude
  • Team-oriented with strong systems skills, including proficiency in Microsoft Word, Excel, and Outlook


What we offer:

  • Access to our Learning & Career Zone for continuous personal and professional development
  • Flexible hybrid working options
  • An additional 5 days of holiday per year through our buy-and-sell scheme
  • Invitations to our exclusive Black Tie Summer Ball and Christmas Parties
  • Opportunities for global relocation
  • A broad range of employee well-being initiatives and benefits
  • Retail discounts, gym memberships, and more
  • Unlimited access to virtual doctor consultations
  • Employee loans for tech, travel, and commuting
  • Paid charity day #HaysHelps and opportunities to engage with our charity partners
  • Supportive networks, such as Parents@Hays and Hays Pride (LGBTQ+ network)
  • A strong commitment to social and environmental responsibility


If you're ready to take the next step in your career with a global leader, apply now and join a company that supports both your personal and professional growth


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