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Administration and Coordination Specialist

1 month ago

West Byfleet, Surrey, United Kingdom Nexgen Group Full time
Job Description

We are looking for an Administration and Coordination Specialist to join our Vehicle Fleet team. The successful candidate will be responsible for supporting all administration and coordination activities and acting as a key interface between our Head Office and Operational Teams.

This role requires someone with strong Administration and Coordination skills, good communication, and basic IT/Software skills. You will also need to hold a Full UK Driving Licence.

Key responsibilities include:

  • Supporting the management of our fleet of vehicles, including setting up and managing new drivers
  • Maintaining accurate records of vehicle maintenance and repairs
  • Organizing and preparing relevant vehicles for new contract live dates
  • Liaising with vehicle mechanics and suppliers to ensure compliance with Health & Safety policies
  • Coordinating vehicle recovery and ensuring prompt resolution of incidents
  • Managing fuel cards and monitoring vehicles entering the London congestion charge
  • Liaising with external suppliers and negotiating with company insurers when necessary
  • Performing handovers and collections from existing drivers/teams
  • Monitoring Telematics systems and producing utilization reports
  • Overseeing maintenance schedules and issuing Purchase Orders

The estimated salary for this role is £35,000 - £45,000 per annum, depending on experience and qualifications.