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Office Coordinator

2 months ago

Bourne, Lincolnshire, United Kingdom Reed Full time
Office Assistant Job Description

We are seeking a highly organized and detail-oriented Office Assistant to join our team at Reed. As an Office Assistant, you will play a vital role in maintaining the smooth operation of our office, ensuring that all administrative tasks are completed efficiently and effectively.

Key Responsibilities:
  • Manage electronic filing systems, particularly on SharePoint, to maintain accurate and up-to-date records.
  • Perform minimal paper filing as required, ensuring that all documents are properly stored and easily accessible.
  • Answer telephone calls and manage incoming correspondence, providing excellent customer service and responding to queries in a timely manner.
  • Provide administrative support to the team, including typing, data entry, and other tasks as needed.
  • Assist with general office duties, such as making tea and running errands for the team.
  • Search for information and manage multiple tasks efficiently, prioritizing tasks to meet deadlines.
Requirements:
  • Proficiency in typing and good accuracy, with the ability to maintain high levels of productivity.
  • Familiarity with electronic filing systems, especially SharePoint, and the ability to learn new systems quickly.
  • Excellent communication skills, with the ability to work effectively in a team environment.
  • Strong problem-solving skills, with the ability to think critically and make sound decisions.
  • Experience in an administrative role is preferred, but not essential.
What We Offer:
  • A competitive salary of £23,000 per annum.
  • Standard working hours with early finish on Fridays.
  • 22 days holiday plus bank holidays, with 3 days reserved for Christmas closedown.
  • Company pension scheme.
  • Simply Health insurance scheme.
  • 3-month probation period.