Office Coordinator

4 weeks ago


London, Greater London, United Kingdom Lipton Media Full time
Job Title: Office Coordinator

We are seeking an experienced Office Coordinator to join our team at Lipton Media. As an Office Coordinator, you will be responsible for providing administrative support to our employees, managing the office facilities, and ensuring the smooth operation of our office.

Key Responsibilities:

  • Act as the first point of contact for guests, staff, and general enquiries.
  • Ensure the office, meeting areas, washrooms, and tea points are kept presentable and well-maintained.
  • Manage the meeting room booking system and entry system.
  • Update the visitor log daily.
  • Provide general administrative support to employees.
  • Organize the office layout.
  • Assist with the onboarding process and enroll new starters to the learning management systems.
  • Liaise with building and facility management vendors.
  • Assist with staff travel bookings and management.
  • Keep a record of costs relating to office expenditure.
  • Audit office facilities and furniture bi-annually and report anything in need of repair or replacement.
  • Manage and order stationery, office, and catering supplies.
  • Attend events when required.
  • Maintain login usernames and passwords.
  • Assist with project management of office refurbishment.

Requirements and Skills:

  • Proven experience as an Office Manager or Front Office Manager.
  • Knowledge of Office Manager responsibilities, systems, and procedures.
  • Exceptional organizational skills.
  • Proficiency in MS Office (Teams, Outlook, Excel, and Word).
  • Excellent time management skills, ability to multi-task and prioritize work.
  • Pro-active approach and ability to use initiative daily.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills in a fast-paced environment.
  • A creative mind with an ability to suggest improvements.
  • An interest in HR would be beneficial but not essential.

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