Facilities Coordinator

2 days ago

Richmond, Greater London, United Kingdom THE CHARALLE GROUP Full time
Facilities Assistant

We are seeking a highly organized and detail-oriented Facilities Assistant to join our team at THE CHARALLE GROUP.

Key Responsibilities:
  • Provide administrative support to the Facilities and Business Operations Manager
  • Support office functions including front of house, post room, DX, fire health and safety, database management, daily office operations, coordination of budgeting, archiving, and maintaining office records
  • Provide general support and maintenance
Core Duties:
  • Provide an effective administrative and facilities management service
  • Manage meeting room bookings, ensure IT equipment and refreshments are provided as per requirement
  • Post processing, allocation, and distribution including DX
  • Handling of legal documents, including photocopying, filing, and scanning, collating court bundles
  • Data entry, database management, assisting in archiving
  • Ordering office supplies, couriers, and taxis
  • Manual handling and small repairs
  • Handling cheques, petty cash, and reconciliations
  • Archiving
Requirements:
  • Experience as an office junior, customer service, or administrative would be an advantage
  • Strong knowledge of Microsoft Office applications
  • Excellent time management skills and ability to multi-task and prioritize work
  • Strong attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • At least 5 GCSEs' grade A to C or equivalent
What We Look For:
  • You must be enthusiastic and highly proactive
  • Professional and well-presented
  • Flexible with the ability to manage your time and workload
  • Dependable and reliable
  • Willing to learn and evolve

Please contact Sharon Deacon for more information.

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