Facilities Coordinator

2 weeks ago

Richmond, Greater London, United Kingdom THE CHARALLE GROUP Full time

The Charalle Group is seeking a highly organized and detail-oriented Facilities Assistant to join our team in Richmond, Surrey.

About the Role:

We are looking for a proactive and flexible individual to provide administrative support to our Facilities and Business Operations Manager. The successful candidate will be responsible for managing office functions, including front of house, post room, DX, fire health and safety, database management, and daily office operations.

Key Responsibilities:

  • Provide administrative support to the Facilities and Business Operations Manager
  • Manage meeting room bookings and ensure IT equipment and refreshments are provided as required
  • Process and distribute post, including DX
  • Handle legal documents, including photocopying, filing, and scanning
  • Enter data, manage databases, and assist with archiving
  • Order office supplies, couriers, and taxis
  • Perform manual handling and small repairs
  • Handle cheques, petty cash, and reconciliations

Requirements:

  • Experience as an office junior, customer service, or administrative assistant
  • Strong knowledge of Microsoft Office applications
  • Excellent time management skills and ability to multitask and prioritize work
  • Strong attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • At least 5 GCSEs grade A to C or equivalent

We are looking for someone who is:

  • Enthusiastic and highly proactive
  • Professional and well-presented
  • Flexible with the ability to manage their time and workload
  • Dependable and reliable
  • Willing to learn and evolve

Please contact Sharon Deacon for more information.

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