Patent Administration Associate

1 month ago


Aberdeen, Aberdeen City, United Kingdom Marks & Clerk Full time

Career Opportunity: Marks & Clerk is seeking an experienced Patent Administration Associate to join our team in Aberdeen.

Job Summary: As a Patent Administration Associate, you will provide administrative support to our patent attorneys, ensuring the smooth operation of our case management system, and maintaining accurate records.

Key Responsibilities:

  • Support patent attorneys in accordance with official rules and regulations.
  • Use the firm's case management system to provide a timely and efficient service to clients.
  • Process incoming communications, recording relevant data on the firm database (Inprotech).
  • Generate and forward documentation to internal and external clients.
  • Search for files and file electronic correspondence in the Document Management System (DMS).
  • Monitor due dates and reminders, following up as required.
  • Liaise with external parties to resolve queries or obtain instructions.
  • Record service charges and generate invoices when applicable.
  • Access external information sources to check and retrieve relevant information.
  • Work in compliance with the firm's quality management systems, policies, and procedures.
  • Carry out general administrative duties, including copying, scanning, room booking, and phone answering.

Salary: £28,000 - £33,000 per annum, depending on experience.

Benefits:

  • 26 days' annual holiday.
  • Hybrid working arrangement.
  • Contributory pension scheme.
  • Life assurance.
  • Private medical insurance.
  • Reimbursement of membership fees to professional bodies required for the role.

Requirements:

  • Previous administrative or legal secretarial experience.
  • Strong written and verbal communication skills.
  • Good IT skills, including MS Office and Outlook.
  • Experience with a document management system (preferred but not essential).
  • IP experience (preferred but not essential).
  • Ability to work effectively both independently and as part of a team.

Aberdeen, Permanent, Full Time.


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