IP Administrator

5 days ago


Aberdeen, Aberdeen City, United Kingdom Marks & Clerk Full time

Join Our Team: Marks & Clerk is a leading firm of Patent and Trade Mark attorneys in the UK with 8 offices and over 50 partners.

Role Overview: As an IP Administrator - Case Coordinator, you will play a critical role in supporting our patent attorneys in shaping the future of intellectual property.

Key Responsibilities:

  • Assist patent attorneys in accordance with official rules and regulations.
  • Use the firm's case management system to provide a timely and efficient service to clients.
  • Process incoming communications, recording relevant data on the firm database (Inprotech).
  • Generate and forward documentation to internal and external clients.
  • Search for files and file electronic correspondence in the Document Management System (DMS).
  • Monitor due dates and reminders, following up as required.
  • Liaise with external parties to resolve queries or obtain instructions.
  • Record service charges and generate invoices when applicable.
  • Access external information sources to check and retrieve relevant information.
  • Work in compliance with the firm's quality management systems, policies, and procedures.
  • Carry out general administrative duties, including copying, scanning, room booking, and phone answering.

Salary: £27,000 - £32,000 per annum, depending on experience.

Benefits:

  • 26 days' annual holiday.
  • Hybrid working arrangement.
  • Contributory pension scheme.
  • Life assurance.
  • Private medical insurance.
  • Reimbursement of membership fees to professional bodies required for the role.

Requirements:

  • Previous administrative or legal secretarial experience.
  • Strong written and verbal communication skills.
  • Good IT skills, including MS Office and Outlook.
  • Experience with a document management system (preferred but not essential).
  • IP experience (preferred but not essential).
  • Ability to work effectively both independently and as part of a team.

Aberdeen, Permanent, Full Time.


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