IP Administrator

4 weeks ago


Aberdeen, Aberdeen City, United Kingdom Marks & Clerk Full time

Job Summary

The IP Administrator will assist patent attorneys in accordance with official rules and regulations, utilizing the firm's case management system to provide a timely and efficient service to clients.

Key Responsibilities

  • Process incoming communications to ensure relevant data is recorded on the firm database (Inprotech)
  • Generate and forward documentation to internal and external clients
  • Search for files and file electronic correspondence in the Document Management System (DMS) and handle communications in a paperless environment
  • Monitor due date/reminder lists and follow up as required
  • Liaise with external parties to resolve queries or obtain instructions
  • Record service charges and generate invoices when applicable
  • Access external information sources to check and retrieve relevant information
  • Work in compliance with the firm's quality management systems, policies, and procedures
  • Carry out general administrative duties, including copying, scanning, room booking, and phone answering
  • Create, ensure sign-off, and send standard letters/documents (including reminders) to clients

Requirements

  • Previous administrative or legal secretarial experience
  • Strong written and verbal communication skills
  • Good IT skills, including MS Office and Outlook
  • Experience of a document management system (preferred but not essential)
  • IP experience (preferred but not essential)
  • Experience working in a paperless environment

What We Offer

  • Competitive salary dependent on qualification and experience
  • 26 days' annual holiday plus statutory holidays
  • Hybrid working
  • Contributory pension scheme
  • Life assurance
  • Private medical insurance (after 12 months)
  • Permanent health insurance (after 12 months)
  • Reimbursement of membership fees to professional bodies required for the role

Working at Marks & Clerk

  • Ability to work effectively both independently and as part of a team
  • Good organisation and prioritisation skills
  • Ability to work under pressure and to tight deadlines
  • Strong written and verbal communication skills

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