Maintenance Coordinator
4 weeks ago
Maintenance Administrator Job Description
At ROSE & YOUNG RECRUITMENT LTD, we are seeking a skilled Maintenance Administrator to join our team.
Key Responsibilities:
- First point of contact with clients, landlords, tenants, other professionals, contractors, and the general public, primarily over the telephone but also face-to-face.
- Responding to and, where applicable, dealing with general enquiries.
- Organise and maintain gas safety and electrical inspections.
- Coordinate incoming maintenance by notifying Landlords to gain authorisation then raising detailed work sheets and sending to contractors.
- Manage the key system efficiently and ensure all keys are chased and returned at the end of each week.
- Ad-hoc duties such as key cutting, liaising with contractors/maintenance.
- Manage the diary.
- Produce property particulars and window cards and ensure these are regularly updated.
- Ensure the office is manned at all times.
- Ensure system notes are completed following each interaction, telephone call, and email and added to the Journal.
- Maintain a substantial contractor database and ensure the relevant certificates and insurance policies are in date and filed on the system.
- Book Inventories and checkouts at the instruction of the Lettings Manager/Negotiator.
- Notify the utility companies and council tax department of the changes in each tenancy and the meter readings at the start and end of each tenancy.
Requirements:
£23,000 per annum (Monday - Friday)
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