Maintenance Coordinator

4 weeks ago


Rugby, Warwickshire, United Kingdom ROSE & YOUNG RECRUITMENT LTD Full time

Maintenance Administrator Job Description

At ROSE & YOUNG RECRUITMENT LTD, we are seeking a skilled Maintenance Administrator to join our team.

Key Responsibilities:

  • First point of contact with clients, landlords, tenants, other professionals, contractors, and the general public, primarily over the telephone but also face-to-face.
  • Responding to and, where applicable, dealing with general enquiries.
  • Organise and maintain gas safety and electrical inspections.
  • Coordinate incoming maintenance by notifying Landlords to gain authorisation then raising detailed work sheets and sending to contractors.
  • Manage the key system efficiently and ensure all keys are chased and returned at the end of each week.
  • Ad-hoc duties such as key cutting, liaising with contractors/maintenance.
  • Manage the diary.
  • Produce property particulars and window cards and ensure these are regularly updated.
  • Ensure the office is manned at all times.
  • Ensure system notes are completed following each interaction, telephone call, and email and added to the Journal.
  • Maintain a substantial contractor database and ensure the relevant certificates and insurance policies are in date and filed on the system.
  • Book Inventories and checkouts at the instruction of the Lettings Manager/Negotiator.
  • Notify the utility companies and council tax department of the changes in each tenancy and the meter readings at the start and end of each tenancy.

Requirements:

£23,000 per annum (Monday - Friday)



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