Medical Secretary Supervisor

3 weeks ago

Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

Job Summary

We are seeking a highly skilled and motivated Medical Secretary Supervisor to join our team at University Hospitals Birmingham NHS Foundation Trust. The successful candidate will provide full secretarial support within the Haematology Department, taking a lead role in supporting consultants and their clinical teams. Key responsibilities include typing dictation, booking outpatient appointments, answering patient queries, and managing consultants' clinics to meet service provision and Trust targets.

The Haematology Department is a busy and demanding environment that delivers care across multiple sites. This is an excellent opportunity for a Medical Secretary who thrives in a fast-paced setting and is able to work under pressure.

The ideal candidate will possess excellent communication and organizational skills, with the ability to work effectively as part of a team. A working knowledge of medical terminology and experience of using Microsoft Office software packages is essential. The successful candidate will also be required to provide supervision and training to junior secretarial staff.

Main Duties of the Job

  • Provide a complete confidential general and medical secretarial service for consultants and their medical teams.
  • Assume responsibility for the daily management of the medical team diary.
  • Touch type from audio and/or shorthand clinical letters and results letters, requiring an understanding of medical terminology and high levels of concentration.
  • Use Microsoft Office software packages to produce clinical letters and other relevant correspondence.
  • Provide day-to-day supervision to secretaries/clerical officers, allocating and monitoring work on a daily basis.
  • Provide training to Medical Secretary trainees.
  • Sort, distribute, and prioritize incoming mail, using judgment and experience to decide which documents require urgent action.

About Us

University Hospitals Birmingham NHS Foundation Trust is a leading healthcare provider in the UK, committed to delivering high-quality patient care. We offer a supportive and inclusive work environment, with opportunities for professional development and growth. Our team is dedicated to providing exceptional patient care, and we are seeking like-minded individuals to join us.

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