Medical Secretary Supervisor

1 week ago

Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

Job Summary

We are seeking a highly skilled and motivated Medical Secretary Supervisor to join our team at University Hospitals Birmingham NHS Foundation Trust. The successful candidate will provide full secretarial support within the Haematology Department, taking a lead role in supporting consultants and their clinical teams.

The ideal candidate will have excellent communication and organisational skills, with the ability to work under pressure and to tight deadlines. They will be responsible for providing a professional and high-quality PA/Secretarial and administrative service, including typing dictation, booking outpatient appointments, and managing the consultants' clinics.

The Haematology Department is a busy and demanding department that delivers care across multiple sites. This is a fantastic opportunity for a Medical Secretary who is able to work under pressure and is able to provide excellent support to the clinical team.

The successful candidate will ideally hold the following qualifications: GCSE or equivalent pass in English language, RSA III typing/word processing, and the AMSPAR diploma or equivalent.

Main Duties of the Job

  • To provide a complete confidential general and medical secretarial service for the Consultant(s) and their medical team.
  • To assume responsibility for the daily management of the medical team diary.
  • To touch type from audio and/or shorthand the following documents: clinical letters; results letters.
  • To provide day-to-day supervision to secretaries/clerical officers, allocating and monitoring work on a daily basis.
  • To provide and be responsible for the training of Medical Secretary trainees.
  • To sort, distribute, and prioritise incoming mail, using judgement and experience to decide which documents are to be passed to the Consultant(s) and their team for urgent action.

About Us

University Hospitals Birmingham NHS Foundation Trust is a leading NHS Foundation Trust in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this. We are committed to creating the best place for our staff to work, with a focus on investing in their health and wellbeing, and providing a wide variety of training and development opportunities.

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