Human Resources Administrator

5 days ago

Saint Andrews, Fife, United Kingdom Kohler Co. Full time

About Us

Kohler Co. is a leading global hospitality provider, committed to delivering exceptional guest experiences. Our award-winning resort, The Old Course Hotel, Golf Resort & Spa, is a premier destination in St Andrews, Scotland.

Why Work with Us

We are a forward-thinking employer, dedicated to developing our people and providing memorable experiences for our guests. Our team is passionate about delivering outstanding service, and we are committed to creating a positive and inclusive work environment.

About the Role

We are seeking an experienced HR and Recruitment Coordinator to join our Human Resources Team. As a key member of our team, you will provide administrative and professional support to ensure the smooth operation of our HR functions.

Key Responsibilities

  • Maintain an open-door policy, providing a positive lead by example approach and being the first point of contact for HR-related matters.
  • Develop a thorough understanding of company policies and procedures, and assist with communicating them to all associates.
  • Manage the HR and Recruitment mailbox, triaging all enquiries and resolving them within 24-48 hours with consistent and clear communication.
  • Coordinate the publication of recruitment adverts, ensuring compliance with our recruitment policy and procedure.
  • Produce weekly, monthly, and quarterly HR reports, and complete HR Metrics on a monthly basis.
  • Assist the HR Department with monthly reporting of absence, ensuring all return-to-work documentation is completed and reporting trigger points to the relevant HRBP.
  • Coordinate timely reporting of probationary period review dates, and administer successful completion of probationary period and probationary period extension letters.
  • Coordinate and administer staff taxi policy.
  • Support the HR Department in the distribution and follow-up of annual Company Corporate initiatives, including Annual Ethics Refresher Training and Associate Appraisals and PDPs.
  • Coordinate, evaluate, and improve all HOME monthly activities, including visual items.
  • Administer the associate benefits programme, HOME Reward & Recognition Programme, Birthdays, Anniversaries, Love 2 shop vouchers, and ordering of resources.
  • Work in partnership with the HRBP to ensure an accurate record of staff accommodation allocation is maintained, and issues and changes are reported to relevant departments in a timely manner.
  • Raise Purchase Orders and process invoices, ensuring all payments are made on time and in line with company policy.
  • Develop a thorough understanding of Quinyx system, and be the first point of contact for related matters.
  • Prepare all contract packs, including necessary documentation and information for new non-exempt associates, and conduct pre-employment checks for prospective associates.
  • Prepare termination, promotion, and transfer letters.
  • Ensure accurate and timely SAP system updates, and conduct regular audits to ensure accuracy of compensation data between SAP and Payroll systems.
  • Coordinate exit interviews with departments for all permanent associates, and conduct exit interviews for casual interviews with over 12-month service.
  • Arrange and organize induction dates, and all necessary new hire administration, including name badges, handbooks, KO numbers, tax forms, photo & ID cards.
  • Advise managers on pay and other remuneration issues, including promotion, benefits, and provide maternity and paternity advice in line with Employment law and Kohler Company policy.

About You

We are looking for an enthusiastic and positive individual to join our Human Resources Team. You will be a competent HR Administrator or an established HR Coordinator with experience working within a HR Team or Recruitment role.

Requirements

  • Excellent IT experience in Microsoft packages, including Excel, Word, PowerPoint, and Google Forms.
  • First-class communication, problem-solving, and interpersonal skills.
  • Excellent attention to detail and accuracy in all tasks performed.
  • A proven track record in strong administration skills, with strong system and analytical skills.
  • Ability to work under pressure in a busy office environment.
  • Gracious and friendly manner.
  • Ability to present as an ambassador for the resort.
  • Highly organized and methodical in their approach.
  • Ability to plan and prioritize workload.
  • A strong team player.
  • Ability to proactively continuously improve procedures.

What We Offer

This is a permanent opportunity working 40 hours per week, Monday to Friday from 9am to 5pm. A competitive salary of £27,000 - £28,000 gross per annum is offered, along with hybrid working (one day working from home) and a range of associate benefits.

Job Type

Full-time, Permanent

Pay

£27,000 - £28,000 per year

Benefits

  • Canteen
  • Company events
  • Company pension
  • Discounted or free food
  • Employee discount
  • Free parking
  • On-site gym
  • On-site parking
  • Sick pay
  • Store discount
  • Work from home

Schedule

Monday to Friday

Education

A-Level or equivalent (preferred)

Experience

HR: 2 years (required)

Licence/Certification

Driving Licence (required)

Work Location

Hybrid remote in St. Andrews

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