Collections Documentation Officer

2 weeks ago

London Greater, United Kingdom WALLACE COLLECTION Full time
About the Role

The Wallace Collection is seeking a highly skilled Collections Documentation Officer to join our team. As a key member of our Exhibitions and Collection Care department, you will play a crucial role in analyzing and improving our digital documentation, updating our Collections Management System (CMS), and maintaining collections management and documentation standards.

Key Responsibilities
  • Support the Collection Systems Project Manager in devising the Collection-wide Improvement Plan for object data records, including the new CMS scoping exercise and quarterly project reports.
  • Undertake and assist the review of the Collection's object data records, to result in recommendations for agreed baseline standards for improvements across all object data records.
  • Undertake data checking and cleaning of object data records, to ensure consistency and accuracy of information across all mandatory fields in conformity with Spectrum standards throughout the collection.
  • Working within a small team, lead targeted physical audits, on site and off site and undertake reconciliation of object records following these audits.
  • Reviewing and reconciling any documentation backlogs, ensuring mandatory fields are accurate, using all available catalogues, research, archives and existing publications.
  • Investigating documentation queries, e.g. reconciling existing objects with existing documentation.
  • Checking and updating object descriptions and numbering on the CMS in consultation with specialist Museum staff.
  • Ensure through close co-operation with Collection Registrar and Collection Systems Project Manager that agreed museum data standards are adhered to across the updates to the CMS.
  • Liaise with Zetcom and the IT department as required, supporting the Collection Systems Project Manager on infrastructure issues.
  • Supervise the work of the Collections Documentation and Digitisation Trainees.
Requirements
  • Degree level qualification in a relevant subject, or equivalent vocational experience.
  • Strong database skills and experience of collections management systems.
  • At least one year experience working in museum collections documentation.
  • Computer literate with a good working knowledge of MS Office 365 software packages, especially, Excel, Word and Outlook.
  • Experience with data and terminology standards and their implementation in a museum context.
  • Experience with data cleaning projects and batch data and familiarity with SQL queries.
  • Knowledge of current policy and emerging practises in the sector relating to the delivery of collections information access and standards.
  • A systematic approach to working and ability to effectively prioritise.
  • Ability to maintain high level of accuracy and a keen eye for detail.
  • Good communication and interpersonal skills.
  • Experience of working effectively both independently and as part of a multidisciplinary team.
  • Flexible and pragmatic approach to work and a willingness and ability to undertake manual duties.
Desirable
  • Experience of Collections Management System MuseumPlus (Zetcom).
  • Experience handling works of art within a museum context.
  • Experience with IT user training and developing supporting materials.

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