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Transport Administrator

1 month ago

Rochester, Medway, United Kingdom MC Personnel Full time

MC Personnel is seeking a dedicated Permanent Front of House / Transport Administrator to join a reputable company in Rochester, Kent. The ideal candidate will have a strong background in administration with specific experience in transportation.

Key Responsibilities:
  • Add and remove vehicles / drivers using Fleetcheck and the Vehicle Spreadsheets.
  • Ensure vehicles are added to the Insurance / DART / Congestion accounts and road tax paid.
  • Request and record periodical vehicle inspections for entire fleet (weekly / monthly) including Greyfleet.
  • Record HGV driver hours - check the defect sheets completed daily by the drivers and add to spreadsheet, ensuring permitted weekly driving hours are not exceeded.
  • Ensure all drivers meet FORS and insurance requirements: request and record driving licence, periodical medical self-certifications, eyesight checks, FORS e-learning etc.
  • Record all hire vehicles with details of dates, departments, cost, drivers etc.
  • Scan and record every vehicle-related invoice to the relevant vehicle on Fleetcheck.
  • Check and code Transport invoices on Paperless.
  • Order, issue and record all Fuel cards.
  • Record monthly fleet vehicle mileage and idling.
  • Police, Penalty and Parking Charge Notices – Scan, record, investigate, appeal where necessary, contact drivers, make card payments, note outcomes, inform accounts to recover from wages.
  • Book and pay for hotels / travel when required.

In addition to the specified role requirements, the successful candidate will also be responsible for general reception duties, administrative support tasks, and H&S, compliance, and supervisor support activities.

This role offers a competitive salary and the chance to work with a supportive team in a dynamic environment.