Financial Operations Coordinator
4 days ago
Job Summary
Spencer-Richardson is seeking a highly organized and detail-oriented Financial Operations Coordinator to join their Finance team in the Borough Green Head Office. As a key member of the team, you will provide administrative support to the Finance Manager and ensure the smooth operation of financial processes.
Key Responsibilities
- Manage the workflow of all financial documentation through the purchase ledger process, ensuring compliance with company procedures.
- Receive and distribute purchase invoices for authorization, and input them into Sage 50 Accounts with accuracy and attention to detail.
- Perform monthly supplier statement reconciliations, investigating any variances and ensuring timely payment.
- Guarantee a high quality of control and e-filing for all financial documents, including company pre-payment card reconciliations.
- Manage the Accounts Mailbox, resolving creditor queries via email or telephone, and regularly reviewing aged creditor reports to chase missing invoices or receipts.
- Process weekly subcontractor runs and upload to Sage, maintaining accurate subcontractor records and verifying new subcontractors on HMRC.
- Submit monthly HMRC CIS Returns and distribute project cost reports to Contract Managers.
- Audit nominal codes to ensure correct allocation, maintain the Asset Register and Depreciation Accounts, and assist with sales ledger invoicing and payment run processing as required.
Requirements
- Proven experience with Sage 50 and strong attention to detail.
- Excellent communication and organizational skills, with the ability to work independently and as part of a team.
- Working knowledge of CIS and Domestic Reverse Charge, with the ability to learn and adapt to new processes.
- Good Microsoft Excel skills, including formulas and pivot tables, and proficiency in MS Office.
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