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Financial Operations Coordinator
2 months ago
We are seeking a highly skilled Financial Operations Coordinator to join the Spencer-Richardson team in our Borough Green Head Office. The successful candidate will be responsible for providing day-to-day financial administrative support to our Finance Manager and ensuring the accuracy and timeliness of financial reporting.
Key Responsibilities:
- Manage the workflow of all financial documentation through the purchase ledger process, ensuring compliance with company procedures.
- Receive and distribute purchase invoices for authorization, and input them into Sage 50 Accounts with meticulous attention to detail.
- Reconcile monthly supplier statements, investigating any discrepancies and ensuring accurate treatment of VAT and CIS tax.
- Guarantee a high level of control and e-filing for all financial documents, including company pre-payment card invoices and statements.
- Manage the Accounts Mailbox, resolving creditor queries via email or phone, and regularly reviewing aged creditor reports to chase missing invoices or receipts.
- Process weekly subcontractor runs and upload them to Sage, maintaining accurate subcontractor records and verifying new subcontractors on HMRC.
- Submit monthly HMRC CIS Returns and distribute project cost reports from Sage to Contract Managers.
- Audit nominal codes to ensure correct allocation, maintain the Asset Register and Depreciation Accounts, and assist with sales ledger invoicing and payment run processing as needed.
- Support the Finance Manager as required, providing a high level of administrative support to ensure the smooth operation of the finance team.
Requirements:
- Proven experience with Sage 50 and a strong understanding of financial procedures.
- High attention to detail and ability to deliver accurate work.
- Working knowledge of CIS and Domestic Reverse Charge, with the ability to apply this knowledge in a fast-paced environment.
- Excellent communication and interpersonal skills, with the ability to work effectively with colleagues and stakeholders.
- Strong Microsoft Excel skills, including formulas and pivot tables, and good all-round IT skills.
