Expense Transaction Administrator

4 days ago


Glasgow, Glasgow City, United Kingdom myGwork Full time

Job Summary:

We are seeking a highly skilled Expense Transaction Administrator to join our team at myGwork. In this role, you will be responsible for ensuring a smooth process of expense transactions and invoice processing, with a focus on stakeholder and client satisfaction.

About the Role:

  • You will administer the Expense System, Chrome River, to ensure efficient processing of expenses and credit card transactions.
  • You will work closely with the Finance Systems Team and Financial Accountants to maintain accurate expense types and mappings.
  • You will liaise with External Auditors to resolve tax queries and ensure compliance with regulatory requirements.
  • You will collaborate with HR and Tax teams to review and implement the Expense Policy.
  • You will analyze unapproved, unprocessed, and draft expense items to ensure timely resolution.
  • You will administer new starters and leavers, including delegate management within the Expense System.
  • You will conduct regular audits of items allocated to the Expense Team and reconcile monthly Credit Card Statements for 300+ users.
  • You will work closely with Cashiers to complete bank reconciliations and provide monthly reports to budget holders.

Requirements:

  • You must have proven experience in a similar position within a professional services environment.
  • You should have knowledge of Elite 3E or Elite Enterprise and an Expense system.
  • Familiarity with the legal industry and its operating model is desirable.

Skills & Qualifications:

  • You should possess good analytical skills and attention to detail.
  • You should be flexible and able to multitask with excellent written and oral communication skills.
  • You should be able to manage different stakeholders confidently and diplomatically.

Benefits:

  • We offer a competitive basic salary, negotiable, and reviewed annually.
  • We provide a flexible, hybrid working policy and generous bonus scheme.
  • We offer up to 25 days holiday, rising to 28 days with service, and a holiday exchange scheme.
  • We provide private medical insurance and enhanced parental leave.
  • We are committed to promoting equality of opportunity throughout our recruitment process and employee life cycle.

About Us:

At myGwork, we value diversity and inclusion and recognize that to solve big problems, we need the best and brightest minds available to us. We actively promote a flexible working environment and welcome applications from those who may be looking to return to the workforce after a career break.

Our commitment to breaking down barriers and promoting equality of opportunity extends to all aspects of our business, including recruitment, hiring, and employee development. We are proud to be a Level 2 Disability Confident Employer and strive to create an inclusive workplace culture that values and celebrates the diverse talents and backgrounds of our employees.



  • Glasgow, Glasgow City, United Kingdom undisclosed Full time

    About the RoleThe Accounts Payable and Expenses Administrator is a key member of the finance operations team, delivering expenses and accounts payable services. This role requires a professional with strong analytical skills, flexible and able to work in a fast-paced environment.About usCMS is a professional services firm with a global presence. We take a...


  • Glasgow, Glasgow City, United Kingdom Baby Scanning Ltd Full time

    Administrative CoordinatorWe are seeking an organized and detail-oriented Administrative Coordinator to join our team at Baby Scanning Ltd in Glasgow. As an Administrative Coordinator, you will play a vital role in the smooth operation of our clinic, ensuring that all administrative tasks are completed efficiently and effectively.You will be responsible for...


  • Glasgow, Glasgow City, United Kingdom FinTech Recruitment Solutions Full time

    Are you a highly organized and detail-oriented individual with a passion for finance? We are seeking an experienced Accounts Payable Assistant to join our client's team in Aberdeen. This exciting opportunity comes with a competitive salary of £27,500 - £32,500 per annum and the chance to work in a dynamic and supportive environment.Key...


  • Glasgow, Glasgow City, United Kingdom CBW Staffing Solutions Full time

    Finance Administrator OpportunityCBW Staffing Solutions is seeking an experienced Finance Administrator to join their team. The ideal candidate will have a strong background in finance and administration, with excellent communication and organizational skills.About the Role:Manage and organize day-to-day purchase transactionsMaintain budgets and reports,...


  • Glasgow, Glasgow City, United Kingdom Hymans Robertson Full time

    About the RoleThe Administrative Support Specialist will provide high-level administrative and secretarial support to the Insights & Analytics team. This role will involve working closely with team members to provide a point of contact and support with planning, organisation, and attention to detail.Key ResponsibilitiesManage diaries by responding to...

  • Account Administrator

    4 weeks ago


    Glasgow, Glasgow City, United Kingdom GAP Group Limited Full time

    About the RoleThe GAP Group Limited is seeking a highly skilled Account Administrator to join our team in Glasgow. As an Account Administrator, you will be responsible for ensuring that all business between selected Major Account customers and GAP Group are carried out in an efficient and effective manner.Your Key ResponsibilitiesOperate and maintain...


  • Glasgow, Glasgow City, United Kingdom Three Full time

    About the RoleWe are seeking a highly organized and detail-oriented People Services Administrator to join our team. As a key member of our People Services, Employee Relations and Policy Team, you will be responsible for delivering admin support services across all key employee life cycle process activity.Key ResponsibilitiesTransactional administration...


  • Glasgow, Glasgow City, United Kingdom University of Glasgow Full time

    About the Role:We are seeking a highly organized and detail-oriented Administrative Support Assistant to join our team at the University of Glasgow. The successful candidate will provide administrative support in the delivery of undergraduate programs, working closely with the Undergraduate School Office.Key Responsibilities:Assist with timetabling...


  • Glasgow, Glasgow City, United Kingdom First 2 Recruit Full time

    Senior Insolvency Administrator OpportunityFirst 2 Recruit is seeking a skilled Senior Insolvency Administrator to join our team. As a Senior Insolvency Administrator, you will play a pivotal role in supporting the Insolvency Practitioners and the wider insolvency and restructuring team.Key Responsibilities:As the Senior Insolvency Administrator, you will be...


  • Glasgow, Glasgow City, United Kingdom CBW Staffing Solutions Full time

    Key Responsibilities:• Maintain accurate financial records and ensure all data is up to date.• Ensure timely payment of customer and supplier invoices.• Review and verify expense claims for accuracy.• Raise purchase orders and manage invoicing records.• Liaise with department managers regarding finance-related queries.• Identify and highlight any...


  • Glasgow, Glasgow City, United Kingdom Abm Full time

    Are you a highly motivated and skilled individual seeking a challenging role in administration?We are currently seeking an experienced Administrator to join our team at ABM UK, a leading provider of facility service solutions in the UK.This is a full-time position based in Glasgow, with a competitive salary ranging from £25,000 to £35,000 per annum,...


  • Glasgow, Glasgow City, United Kingdom University of Glasgow Full time

    Job PurposeThe University of Glasgow seeks an experienced and skilled Administrative Support Specialist to provide effective and efficient administrative support to the Geospatial Data Science Team. The successful candidate will work closely with the team lead to provide administrative support in creating and maintaining relations with internal and external...


  • Glasgow, Glasgow City, United Kingdom ABM UK Full time

    **Job Title:** AdministratorABM UK is seeking a highly skilled and motivated Administrator to join our team.As an Administrator at ABM UK, you will play a vital role in ensuring the smooth operation of our facilities and supporting the day-to-day administrative functions.**Responsibilities:**Provide administrative support to multiple teams within the...


  • Glasgow, Glasgow City, United Kingdom Triyit Ltd. Full time

    About Triyit Ltd.Triyit Ltd., a multi-award winning Glasgow-based scale-up, is seeking an experienced Accounts Assistant/Office Manager to join its rapidly expanding team. The company offers a dynamic work environment, opportunities for growth, and a competitive salary.Role Summary:The ideal candidate will possess excellent organisational skills, strong...


  • Glasgow, Glasgow City, United Kingdom Sign Express Full time

    We are currently seeking an accomplished and meticulous Accounts Administrator to contribute to the successful operation of our business. The ideal candidate will possess extensive knowledge and experience in accounting practices, including financial record-keeping, budgeting, and financial reporting. They will be responsible for maintaining accurate and...


  • Glasgow, Glasgow City, United Kingdom FinTech Recruitment Solutions Full time

    FinTech Recruitment Solutions is a leading recruitment agency, and we are excited to be partnering with a prestigious client to find an exceptional Accounts Payable Assistant for their team in Aberdeen. This permanent, full-time position offers the opportunity to work in a dynamic and fast-paced environment with a competitive salary of £25,000 - £30,000...


  • Glasgow, Glasgow City, United Kingdom University of Glasgow Full time

    Job SummaryWe are seeking an Administrative Support Assistant to join our team at the University of Glasgow. This role will provide administrative support for the delivery of undergraduate programs in the School of Biodiversity, One Health and Veterinary Medicine.Main ResponsibilitiesAssist with the timetabling process, including rotating practicals, Direct...


  • Glasgow, Glasgow City, United Kingdom Abm Full time

    Job Title: AdministratorAbout the Role:We are seeking a highly skilled and organized Administrator to join our team at ABM UK. As an Administrator, you will play a vital role in ensuring the smooth operation of our facilities and supporting the day-to-day administrative functions.Key Responsibilities:Provide administrative support to multiple teams within...


  • Glasgow, Glasgow City, United Kingdom CBW Staffing Solutions Full time

    Financial Operations Coordinator OpportunityWe are seeking an experienced Financial Administrator to join our team in East Renfrewshire. As a Financial Operations Coordinator, you will be responsible for managing and organizing the day-to-day purchase transactions of the business. Your key responsibilities will include ensuring all finance information and...


  • Glasgow, Glasgow City, United Kingdom University of Glasgow Full time

    Company OverviewThe University of Glasgow is a world-renowned institution dedicated to excellence in teaching and research. Our mission is to foster a culture of innovation, inclusivity, and academic excellence.Job SummaryWe are seeking an experienced Administrative Support Assistant to join our team. The successful candidate will provide administrative...