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Administrative Support Coordinator

1 month ago

Glasgow, Glasgow City, United Kingdom University of Glasgow Full time

Company Overview

The University of Glasgow is a world-renowned institution dedicated to excellence in teaching and research. Our mission is to foster a culture of innovation, inclusivity, and academic excellence.

Job Summary

We are seeking an experienced Administrative Support Assistant to join our team. The successful candidate will provide administrative support to the Undergraduate School Office, ensuring the smooth delivery of undergraduate programmes in the School of Biodiversity, One Health and Veterinary Medicine.

Key Responsibilities

• Assist with timetabling processes, including rotating practicals, Direct Observed Practical skills (DOPs), module updates, CMIS & room bookings.
• Provide administrative support to the EMS Office, including data input, updating the SEL (student experience log) and processing health and safety paperwork.
• Monitor student absences, especially final year rotations, final year student expenses etc.
• Maintain relevant systems up-to-date and accurate – e.g. MyCampus, and other course associated systems.
• Coordinate Induction Week events by supporting course administrators in preparing for these events.
• Act as clerk on a rotational basis on various committees e.g. BVMS & BSc Programme Boards and other committees as required.
• Undertake other relevant duties as directed by the line manager or course administrators.

Requirements

• A1. Ability to demonstrate competencies required to undertake duties associated with this level of post having acquired necessary knowledge and skills in a similar role.
OR Scottish Credit and Qualification Framework level 5 or 6 [National 5 or 6, Scottish Vocational Qualification level 2 or 3] or equivalent, and experience of personal development in a similar role.
A2. Working knowledge IT skills including Microsoft Word, Excel, TEAMs, Office 365 and Outlook.

Desirable Skills

B1. ECDL
B2. Knowledge of methods of HE assessment
B3. Knowledge of Virtual Learning Environments (VLE) (e.g. Moodle)

Essential Skills

C1. Computer literate with demonstrable skill in the use of Word and Excel.
C2. Initiative and judgement to plan or schedule workdays and weeks ahead, and to respond to changing requirements and resolve problems independently
C3. Ability to communicate clearly, clarifying requirements, responding to colleagues and customers.
C4. Excellent organisational and time management skills, with an ability to work under pressure and to tight deadlines when required.
C5. Excellent accuracy and attention to detail (e.g. accuracy and precision in data entry).
C6. Ability to work independently and as part of a team.
C7. A high degree of numeracy.
C8. Self-motivation

Benefits

As a valued member of our team, you can expect:
• A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
• A flexible approach to working.

Salary and Benefits

This full-time position comes with a salary of £22,681 - £25,138 per annum, reflecting the importance we place on our staff's contributions to the University's mission.