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Accounts and Office Operations Specialist

1 month ago

Glasgow, Glasgow City, United Kingdom Triyit Ltd. Full time

About Triyit Ltd.

Triyit Ltd., a multi-award winning Glasgow-based scale-up, is seeking an experienced Accounts Assistant/Office Manager to join its rapidly expanding team. The company offers a dynamic work environment, opportunities for growth, and a competitive salary.

Role Summary:

The ideal candidate will possess excellent organisational skills, strong communication abilities, and a proactive attitude. With experience in Xero accounting software, the successful individual will be responsible for managing administrative tasks, supporting senior management, and improving office processes.

Key Responsibilities:

  • Financial Transactions:
  • Process day-to-day transactions using Xero accounting software, ensuring accuracy and timely completion.
  • Prepare and document monthly bank reconciliations, providing detailed reports of outstanding balances.
  • Manage accounts payable and receivable, maintaining ledger balances and resolving discrepancies.
  • Support credit control functions, communicating with customers and suppliers as necessary.
  • Executive Support:
  • Provide administrative assistance to the CEO, including inbox and communication management, scheduling, and travel arrangements.
  • Prepare correspondence, manage expenses, and organise files with discretion and professionalism.
  • Act as a liaison between the CEO, internal teams, and external contacts, fostering effective communication.
  • Coordinate events and meetings, preparing materials, taking minutes, and following up on action points.
  • Management Team Support:
  • Offer administrative support to the management team, handling customer enquiries and complaints efficiently.
  • Assist with HR functions, such as recruitment, onboarding, and employee relations.
  • Prepare and present reports, data gathering, and update records regularly.
  • Take minutes for operational and HR meetings as required.
  • Develop and implement office efficiencies, driving process improvements.
  • Monitor and maintain stock levels, ordering supplies as needed.
  • Administrative Management:
  • Manage day-to-day office administration, including email management, phone duties, and front-of-house responsibilities.
  • Maintain and organise office systems, layouts, and equipment procurement.
  • Perform general office duties, such as data entry, filing, and record maintenance.
  • Manage office supplies and equipment, ensuring availability for staff.

Requirements:

  • 2+ years of experience in an office management or administrative role.
  • Proven expertise in Xero accounting software and MS Office (Word, Excel, Outlook) and Google Suite.
  • Excellent organisational and time-management skills, with a high level of attention to detail.
  • Strong written and verbal communication skills, with the ability to handle confidential information discreetly.
  • Demonstrable ability to manage multiple tasks effectively and meet deadlines.
  • Polite and friendly manner with great telephone etiquette and communication skills.

Salary:

An estimated £35,000 - £40,000 per annum, depending on experience.