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Administrative Support Specialist

4 weeks ago

Peterborough, Peterborough, United Kingdom Reed Full time

Job Title: Probate Secretary

Job Summary: We are seeking a highly organized and detail-oriented Probate Secretary to join our team at Reed. As a Probate Secretary, you will provide administrative support to our fee earners, manage electronic and paper files, and assist with diary management and preparation for meetings.

Key Responsibilities:

  • Manage electronic and paper files, including set-up, maintenance, closure, and archiving in line with team and firm policies.
  • Undertake typing of various documents using Big Hand system and ensure all correspondence is dispatched and filed promptly.
  • Assist fee earners with diary management and preparation for meetings.
  • Handle routine client enquiries and queries via phone and email, making appropriate appointments and recording messages.
  • Assist fee earners and liaise with the accounts team on client accounting matters, including the preparation of fee invoices.
  • Support the preparation and distribution of documentation related to Wills, Trusts, and Probate Law.
  • Provide general administrative assistance as required, including organising business development and marketing events.

Requirements:

  • Competent audio typist with good written communication skills, including grammar and punctuation.
  • Proficient in the use of relevant IT, including Microsoft email and Office, digital dictation system (Big Hand), and practice management system (P4W).
  • Excellent telephone manner with professional demeanour and good verbal communication skills.
  • Ability to comply with the firm's policies and procedures as detailed in the Office Manual.
  • Commitment to the principles of equal opportunities and non-discrimination.

Benefits:

  • Competitive salary and transparent fee structure.
  • Professional and legal expertise in a modern and personal work environment.
  • Opportunities for professional development within an accredited firm.
  • Supportive team culture.

To be considered for this role, please submit your CV.