Administrative Assistant
1 week ago
Job Summary:
We are seeking a highly organized and friendly Administrative Assistant to join our team on a fixed-term contract basis. As a leading employment agency, Office Angels prides itself on providing a warm and professional first point of contact for clients and visitors. The successful candidate will be responsible for managing the reception and telephone switchboard, delivering a welcoming and efficient service.
Key Responsibilities:
- Manage the reception and telephone switchboard, providing a welcoming and efficient service.
- Handle telephone calls and emails, providing information and transferring calls when necessary.
- Welcome visitors, issue badges, and notify staff of their arrival in accordance with the Visitors Policy.
- Deal effectively and efficiently with queries from clients, visitors, and staff.
- Assist in placing stationery and general orders, maintaining appropriate stock levels.
- Coordinate incoming/outgoing mail and parcel deliveries.
- Create staff ID badges and visitor passes as required.
- Maintain pigeon holes for new and leaving staff.
- Provide support to other members of the administration team when needed.
- Assist in the arrangements of whole school events.
- Participate in training and learning activities.
- Undertake other duties as reasonably required by management.
Requirements:
- Good knowledge of IT applications, including Word, Excel, and GMail.
- Experience working with databases.
- Previous experience in an administrative/reception role.
- Ability to work in a busy office environment with frequent interruptions.
- Excellent telephone manner and high standard of written and spoken English.
- Flexibility, initiative, and self-motivation.
- Strong organisational and communication skills.
- Ability to work well within a small team.
Benefits:
- Pension
- Private medical
- Employee Assistance Programme (EAP)
- Cycle to work scheme
- Free access to sports centre
- Free lunch
- Onsite Parking
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