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Administrative Coordinator

2 months ago

Chandler's Ford, United Kingdom Ilika Technologies Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Ilika Technologies Ltd. As a key member of our office support team, you will be responsible for providing administrative assistance to ensure the smooth operation of our office and HR functions.

Key Responsibilities
  • Manage incoming calls, ensuring they are screened and routed as required.
  • Procure office stationery and refreshments.
  • Handle incoming and outgoing post, couriers, and deliveries.
  • Coordinate lunch orders, restaurant bookings, and catering arrangements.
  • Book travel, including flights, hotels, taxis, and other travel requirements.
  • Maintain various company records and ensure they are up to date.
  • Manage company filing, scanning, shredding, and photocopying.
  • Meet and greet visitors, provide refreshments, and ensure compliance with health and safety requirements.
HR Responsibilities
  • Manage all recruitment administration, including posting job adverts, logging applications, coordinating interviews, and providing feedback to candidates.
  • Oversee all HR-related administration, including onboarding, offboarding, training records, contracts, references, and the HR system.
  • Coordinate monthly payroll changes.
Requirements
  • Experience in a fast-paced administrative role is essential.
  • Excellent attention to detail and understanding of its importance.
  • Strong interpersonal skills.
  • Able to handle confidential information professionally.
  • Effective time and workload management skills with a flexible approach to tasks.
  • Proactive and eager to learn.
  • People-focused attitude.
  • Excellent verbal and written communication skills.
  • Demonstrated ability to work well in a team.
  • Proficiency in MS Office, Word, PowerPoint, and Excel.