FISS Administrative Coordinator
6 days ago
Position Overview
Are you interested in a position where your contributions can truly make a difference?
We are in search of a committed and proficient Administrative Coordinator to deliver timely and professional support to the FISS Leadership Team. In this capacity, you will assist the Compliance Officer and Personal Assistant with calendar management, documentation of meeting minutes, and various administrative functions, ensuring the efficient operation of office systems and the seamless execution of administrative duties.
It is essential in this role to adhere to all internal policies and procedures while completing internal schedules promptly. The ideal candidate will possess excellent organizational and communication abilities, a keen eye for detail, and the capability to maintain high standards in their work.
If you are diligent, effective, and eager to be part of a vibrant team, we encourage you to consider this opportunity.
Key Responsibilities
You will facilitate meeting arrangements, create agendas, and ensure that all necessary documents are distributed in a timely manner. Furthermore, you will be responsible for recording minutes during Divisional meetings, ensuring they meet the required standards.
Your duties will also include procuring office supplies for the team and managing your workload efficiently to provide adaptable support to colleagues within the department. This position involves processing HR documentation, travel and expense reimbursements, and maintaining precise records. You will assist with the complaints management process for the Division and ensure that personnel files are kept in accordance with Trust Policy.
About Our Organization
We are committed to promoting diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, particularly encouraging those from disabled, Black, Asian, and Minority Ethnic (BAME) communities, as well as candidates from our local area.
In line with our dedication to supporting our employees, we offer a variety of benefits, including:
- Generous annual leave starting at 27 days, increasing to 29 days after five years of service and 33 days after ten years of service, in addition to national Bank Holidays (pro-rata for part-time staff);
- Membership in the NHS Pension Scheme;
- Flexible working arrangements;
- Enhanced pay rates for unsociable hours, including night shifts, weekends, and bank holidays;
- Opportunities for professional development and training to advance your career;
- Wellbeing initiatives and activities to foster a healthy work environment;
- Access to our in-house physiotherapy services;
- On-site dining facilities offering subsidized meals;
- Subsidized staff parking (currently complimentary);
- Complimentary Stagecoach Bus Travel to and from work within designated areas.
We strive to cultivate a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive impact in our community.
Job Responsibilities
For a comprehensive list of duties and additional information regarding this role, please refer to the attached job description.
Qualifications and Experience
Essential
- GCSEs or equivalent - One in English Language
- NVQ Level 3 in Administration (or equivalent)
Desirable
- Computer qualifications ECDL
- Audio Typing
Experience
Essential
- Previous administrative experience
Desirable
- Experience within the NHS
- Diary Management
- Minute Taking
Knowledge
Essential
- Understanding the importance of maintaining confidentiality
- Proficient in Microsoft Word, Excel, and Outlook
Key Skills
Essential
- Accurate typing skills
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