Executive Assistant Specialist
3 weeks ago
About the Role:
We are looking for an experienced Team Assistant to join our client's Business Development & Operations departments in London.
The ideal candidate will have excellent organizational skills, attention to detail, and a positive attitude. They will be responsible for supporting two Partners and their respective teams, managing busy diaries, organizing internal/external meetings, and ensuring timely submission of Partner expenses.
This is a great opportunity for someone with administrative experience looking to join a dynamic team and progress their career.
Key Responsibilities:
- Manage busy diaries and organize internal/external meetings
- Create and distribute meeting agendas and minutes
- Organize business travel including flights, hotels, transfers, and visas
- Prepare and submit Partner expenses on time
- Act as a gatekeeper to ensure Partners' time is used efficiently
- Liaise with Client representatives and their offices
- Work with Compliance on tasks such as chasing outstanding items, updating records, and summarizing key updates
- Process invoices in a timely manner
- Manage holiday charts and ensure holidays are updated in relevant calendars
About Our Client:
Our client is a well-established investment firm based in London. They offer a competitive salary and benefits package, including pension contributions, Friday Team Drinks, and ongoing wellbeing support.
What You'll Need:
- Can-do attitude and ability to work independently
- Highly organized with excellent attention to detail
- Unflappable nature and positive outlook
- Flexible attitude and willingness to muck in and support the wider team
- Excellent communication skills (verbal and written) and discretion at all levels
- Good MS Office skills
Benefits:
- Competitive salary: £30-33,000 per year
- Pension contributions
- Friday Team Drinks
- Ongoing Wellbeing Support
- Private Health Cover
- Private Dental Cover
- Life Insurance + Critical Illness Insurance
- Enhanced Maternity/Paternity
- Cycle to Work Scheme
- Season ticket Loans
- Gym/Fitness discounts
- Workplace Food
- Training and Development
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