Human Resources Coordinator

2 days ago

London, Greater London, United Kingdom Gibson, Dunn & Crutcher LLP Full time
About Gibson Dunn & Crutcher LLP

Gibson Dunn & Crutcher LLP is a leading global law firm that advises clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes.

Job Summary

The Human Resources Coordinator will be responsible for supporting the department in a variety of HR functions for Gibson Dunn's European, Middle East and Asian offices. This role reports to the Human Resources Manager.

Key Responsibilities
  • Update and maintain personnel-related data in the HRIS system (PeopleSoft) as well as process new hires through onboarding for the EMEA offices.
  • Assist with HR status changes and onboarding processes, personnel file maintenance, maintaining data integrity and assistance with general administrative support across the Human Resources department.
  • Ensure consistent application and compliance with firm policies according to applicable local employment laws and regulations.
  • Enter and maintain staff, attorney and partner information data in HRIS system (PeopleSoft) and other related databases for the EMEA offices.
  • Keep track of received data and source documents including Personnel Action Forms (PAF's), new hire paperwork, emails, etc.
  • Prepare, compile, and sort source documents and verify accuracy of data to be entered in the systems.
  • Contact originators of source documents to resolve questions, inconsistencies, or missing data or documentation.
  • Enter employee and partner data in PeopleSoft, CMS, viDesktop and other systems as required.
  • Develop audit reports and reviews error reports and enters corrections into the systems.
  • Prepare, distribute and maintain PAF forms for personnel.
  • Audit PAF forms to confirm updated employee data.
  • Establish and maintain active and terminated EMEA personnel files. Maintain location of files to ensure they can be easily retrieved.
  • Maintain filing for HR-related documents.
  • Complete departmental check requests and maintains file copies.
  • Run periodic reports to audit data entry, ensure accuracy and to identify any missing data.
  • Assist with the department email account (not shared) responding to inquiries from staff, management and attorneys firm-wide.
  • Provide administrative support to Human Resources Assistant Manager, Human Resources Manager and Chief HR Officer as needed.
  • Respond to inquiries regarding HR policies, procedures and programs.
  • Acting liaison for matters related to the day-to-day workflow and operations between HR and other core business units including Benefits, Payroll, Finance, IT and Marketing.
Onboarding
  • Provide support and administration of the new hire process through the Onboarding site (SilkRoad) for personnel.
  • Process new hire forms and conduct follow-up on missing information or missing forms.
  • Respond to inquiries regarding the Onboarding platform to ensure individuals complete tasks timely.
  • Reviews onboarding tasks and documents, compare/audit the information, reconcile any discrepancies.
  • Import new hire records into PeopleSoft and conducts audits within the system.
Qualifications
  • Critical thinking and sound judgment with ability to analyze and resolve problems.
  • Effective communication skills (written and verbal) to interact with all levels of leadership, and technology and business partners along with managing a productive working relationship.
  • Ability to prioritize multiple projects/deliverables to meet deadlines.
  • Capable of maintaining confidence of personal and highly sensitive information.
  • Demonstrated high level of proficiency in Access, Microsoft Word, Excel, Outlook and PowerPoint.
  • Demonstrated knowledge of general Human Resources practices and principles in one or more of the countries to whom position will provide support.
  • Knowledge of employment laws in any jurisdiction in the UK, Asia, the Middle East, Germany, France and/or Belgium is a plus.
  • Excellent customer service skills and ability to interface with all levels of staff and management.
  • Knowledge of SharePoint desirable.
  • Proven working knowledge of HRIS system data maintenance and best practices is a plus.
  • Strong organizational skills with ability to prioritize multiple tasks and priorities, while meeting deadlines of fast-paced environment.
Experience
  • Degree in Human Resources or related field or equivalent relevant work experience, preferred.
  • Minimum of two (2) years of experience in Human Resources department at a law firm or other professional services organizations strongly desired.
  • Experience with PeopleSoft 9 (or above), SilkRoad, viDesktop, Adobe Acrobat Pro, Microsoft SQL Server, XML Publisher, HTML and/or other HRMS or database reporting tools is preferred.
  • Demonstrated knowledge of Human Resources, Payroll and Benefits practices and principles.As well as general knowledge of employment laws and regulations and data privacy laws.

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