Operations Coordinator

4 weeks ago


Edinburgh, Edinburgh, United Kingdom Knight Frank Full time

Knight Frank is seeking an experienced Operations Coordinator to provide administrative support to the Edinburgh Office.



Key Responsibilities:


  • Provide effective and efficient support services, coordinating daily operations, processes, and efficiencies for the Edinburgh Office.
  • Offer executive support to the Office Head and various teams, including diary management, meeting coordination, and document preparation.
  • Coordinate Board Meetings and team Strategy Away Days, preparing relevant materials and ensuring a smooth process.
  • Manage internal and external presentations, working with in-house creative and business development teams, external printers, and the post room.
  • Prepare and format client reports, ensuring accuracy and attention to detail.
  • Arrange corporate travel, including UK and overseas trips, and prepare detailed itineraries and travel packs as needed.
  • Attend team WIP meetings, take minutes, and follow up on actions.
  • Help ensure all team members' mandatory training is up to date and promote training opportunities for personal development.
  • Compose and prepare correspondence, including audio and copy typing, letters, memos, and design documents.
  • Answer organizational mail, including email, correspondence, and requests for information.
  • Maintain team schedules, coordinating internal and external meetings, booking meeting rooms, and conference calls.


Requirements:


  • 3+ years' experience in a similar operations or administrative role.
  • Proficient in Microsoft Office.
  • Excellent standard of English grammar and spelling.


Please note that this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted, and fees will not be paid for unsolicited CVs, even if provided by PSL agencies.



  • Edinburgh, Edinburgh, United Kingdom Knight Frank Full time

    We are seeking a highly motivated and results-driven Operations Coordinator to join our Edinburgh Office at Knight Frank.This role is responsible for providing an effective and efficient support service, coordinating daily operations, processes, and efficiencies for the Edinburgh Office, while also providing executive support to the Office Head and various...


  • Edinburgh, Edinburgh, United Kingdom Knight Frank Full time

    Knight Frank is seeking an experienced Operations Coordinator to provide administrative support to the Edinburgh Office. As a key member of the team, you will be responsible for coordinating daily operations, processes, and efficiencies, as well as providing executive support to the Office Head and various teams. Key responsibilities include: Providing 1:1...


  • Edinburgh, Edinburgh, United Kingdom Joivy Full time

    About the RoleWe are seeking an experienced Operations Coordinator to join our team in Edinburgh. As an Operations Coordinator, you will be responsible for leading and managing our clients relations, portfolio & properties and market engagement.Key ResponsibilitiesWork with the Account Management team to ensure all properties are in the best possible...


  • Edinburgh, Edinburgh, United Kingdom Joivy Full time

    About the RoleWe are seeking an experienced Operations Coordinator to join our team at Joivy. As an Operations Coordinator, you will be responsible for leading and managing our clients relations, portfolio & properties and market engagement in Edinburgh.Key ResponsibilitiesWorking with the Account Management team to ensure all properties are in the best...


  • Edinburgh, Edinburgh, United Kingdom Connect Appointments Full time

    Connect Appointments seeks a skilled Financial Operations Coordinator to join their team in Edinburgh on a temporary-to-permanent basis. The company offers a competitive hourly rate of £13.50, providing an attractive opportunity for candidates with experience in finance and administration.The Financial Operations Coordinator will work within a...


  • Edinburgh, Edinburgh, United Kingdom Joivy Full time

    About the RoleWe are seeking an experienced Operations Coordinator to join our team at Joivy. As an Operations Coordinator, you will be responsible for leading and managing our clients' relations, portfolio, and properties, as well as market engagement in Edinburgh.Key ResponsibilitiesWork with the Account Management team to ensure all properties are in the...


  • Edinburgh, Edinburgh, United Kingdom Joivy Full time

    About the RoleWe are seeking an experienced Operations Coordinator to join our team at Joivy. As an Operations Coordinator, you will be responsible for leading and managing our clients' relations, portfolio, and properties, as well as market engagement in Edinburgh.Key ResponsibilitiesWork with the Account Management team to ensure all properties are in the...


  • Edinburgh, Edinburgh, United Kingdom Tesco Full time

    About the RoleA Store Operations Coordinator at Tesco plays a vital role in overseeing store operations, ensuring seamless customer experiences, and supporting colleagues in a fast-paced retail environment. Key responsibilities include coordinating store teams, supporting daily priorities, and maintaining a clean and tidy store environment.Key...


  • Edinburgh, Edinburgh, United Kingdom Kimpton Hotels & Restaurants Full time

    Event Operations CoordinatorWe are seeking an Event Operations Coordinator to join our team at Kimpton Charlotte Square Hotel. As an Event Operations Coordinator, you will be responsible for providing support to set up and take down events, ensuring the smooth running of our operations. You will work across a wide range of events, including festive parties,...


  • Edinburgh, Edinburgh, United Kingdom Forth Ports Limited Full time

    About the RoleForth Ports Limited is a leading port operator, and we are seeking an experienced Shipping Operations Coordinator to join our team. In this role, you will be responsible for coordinating and monitoring shipping movements within the Port, ensuring safe and efficient operations.Key Responsibilities:Coordinate and monitor shipping movements,...


  • Edinburgh, Edinburgh, United Kingdom Forth Ports Limited Full time

    About the RoleForth Ports Limited is seeking a skilled Console Controller to oversee the safe coordination and monitoring of shipping movements within the Port. As a key member of our team, you will be responsible for managing health and safety in line with legislation and company policy, operating the console for lock operations, maintaining accurate...


  • Edinburgh, Edinburgh, United Kingdom Joivy Full time

    About the RoleWe are seeking an Operations Coordinator to lead and manage client relations, portfolios, and market engagement in Edinburgh. This role involves a 10-hour shift, 4 days a week.Key ResponsibilitiesWork with the Account Management team to ensure properties are in the best condition and problems are resolved quickly.Collaborate with the Guest...


  • Edinburgh, Edinburgh, United Kingdom Pertemps Full time

    **Job Summary**We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at The City of Edinburgh Council. As a key member of the Scottish Road Works Register team, you will be responsible for managing the registration of road occupations, ensuring compliance with legislative requirements.Key...


  • Edinburgh, Edinburgh, United Kingdom Forth Ports Limited Full time

    About the RoleForth Ports Limited is seeking a skilled Console Controller to join our team. As a key member of our operations team, you will be responsible for the safe coordination and monitoring of all shipping movements within the Port.Key ResponsibilitiesManage health and safety in line with legislation and company policy.Operate the console for lock...


  • Edinburgh, Edinburgh, United Kingdom NHS Scotland Full time

    We are seeking a highly skilled Financial Operations Coordinator to join our team at NHS Scotland.The successful candidate will have strong finance/administrative experience within a complex organisation and possess the skills to take on the tasks outlined below.Key Responsibilities:Undertake regular bank and sales processing including appropriate...


  • Edinburgh, Edinburgh, United Kingdom Joivy Full time

    ALTIDO by Joivy: We are seeking a highly organized and skilled Operations Coordinator to join our team in Edinburgh.About the Role:We are looking for a talented individual to lead and manage our clients relations, portfolio & properties and market engagement in Edinburgh. This role involves a 10-hour shift, 4 days a week.Key Responsibilities:Working with the...


  • Edinburgh, Edinburgh, United Kingdom Acord (association For Cooperative Operations Research And Development) Full time

    Job SummaryWe are seeking a highly skilled Senior Project Coordinator to join our team in supporting the Transact project. As a key member of the Global Delivery Transact Value Stream, you will be responsible for ensuring accurate tracking of workstream status, conducting stakeholder impact assessments, and supporting operational readiness activities.Key...


  • Edinburgh, Edinburgh, United Kingdom Computacenter Full time

    Job OverviewWe are seeking a highly motivated Business Operations Coordinator to join our Inside Sales team. As a key member of our team, you will play a crucial role in ensuring the smooth order process for one of our most prestigious clients.Key ResponsibilitiesCoordinate order requests from initial enquiry through to completion.Generate and send order...


  • Edinburgh, Edinburgh, United Kingdom Project People Full time

    Key Responsibilities:    Manage office daily operations, ensuring a smooth and efficient work environment.    Coordinate with facilities teams and landlord to resolve any issues related to office maintenance and facilities.    Oversee supplier management, ensuring timely delivery of services and products.    Collaborate with team members to...


  • Edinburgh, Edinburgh, United Kingdom Computacenter Full time

    Job OverviewWe are seeking a highly motivated Business Operations Coordinator to join our Inside Sales team. As a key member of our organization, you will play a crucial role in ensuring the smooth order process for one of our most prestigious clients.Key ResponsibilitiesCoordinate order requests from initial enquiry through to completion.Generate and send...