Medical Secretary

4 weeks ago


Cheltenham, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

Job Summary

We are seeking a Part-Time Medical Secretary to join our busy Ophthalmology team in Gloucestershire Hospitals Trust. The ideal candidate will have excellent organisational and communication skills, with the ability to work flexibly within a team.

The successful candidate will be responsible for providing an efficient secretarial service to our team of Ophthalmology consultants and doctors, including filing clinical records, typing correspondence, and diary management.

Main Duties

  • Filing of clinical records created by clinicians on our Ophthalmology EPR system (MediSIGHT) into main hospital notes following outpatient appointment.
  • Typing ad-hoc correspondence to patients, GPs, medical staff, and any other required addressee following clinical attendance or other patient contacts as directed by the secretary supervisor.
  • Diary management, including making appointments, booking meeting dates and venues, organising and distributing paperwork as required by the clinical team/supervisor.
  • Supporting consultant staff by assisting with the production/transcription of medical staffing paperwork, such as references, etc.
  • Liaising with external organisations for the benefit and progress of patient care, such as Social Services, other hospitals, etc.

About Us

Ophthalmology is a large, mainly outpatient-based department with busy clinics in Gloucestershire Royal, Cheltenham General, and Community Hospitals, and with a Daycase Unit at Cheltenham General. The admin team is based at Cheltenham General Hospital.

We offer a supportive network of colleagues and management teams, and a commitment to helping you grow your skills. Our team of Medical Secretaries are friendly and supportive and welcome you to their team.

Person Specification

  • Essential qualifications: Educated to GCSE grade C or above (or equivalent) in literacy and numeracy, NVQ level three in administration or equivalent experience, and appropriate experience in a hospital or office environment.
  • Desirable qualifications: RSA level three or able to demonstrate equivalent skill (proficient and accurate Audio typing skills (minimum 60 wpm).
  • Essential experience: IT experience of Microsoft Office packages.
  • Desirable experience: IT capable to ensure proficient use of hospital computer systems.

Knowledge/Skills

  • Proven organisational skills with the ability to prioritise workload and to work to deadlines.
  • Good written and verbal communication skills with a good command and understanding of English, punctuation, and grammar.
  • Good interpersonal skills for dealing with people internal and external to the organisation.
  • Ability to work flexibly within a team.
  • Ability to use own judgement and initiative as appropriate.

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