Medical Secretary for Ophthalmology Department

4 weeks ago

Cheltenham, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

Job Summary

We are seeking a highly organized and skilled Medical Secretary to support our Ophthalmology team at Gloucestershire Hospitals NHS Foundation Trust.

The ideal candidate will possess excellent communication and administrative skills, with the ability to work flexibly within a team and prioritize workload effectively.

Responsibilities will include providing an efficient secretarial service to our team of Ophthalmology consultants and doctors, as well as supporting consultant staff with their additional responsibilities.

The successful candidate will have a good command of English, punctuation, and grammar, with the ability to use their own judgment and initiative as appropriate.

Main Duties

As a Medical Secretary in our busy department, you will be responsible for:

  • Filing clinical records created by clinicians on our Ophthalmology EPR system (MediSIGHT) into main hospital notes following outpatient appointments.
  • Typing ad-hoc correspondence to patients, GPs, medical staff, and other required addressees following clinical attendance or other patient contacts as directed by the secretary supervisor.
  • Diary management, including making appointments, booking meeting dates and venues, organizing and distributing paperwork as required by the clinical team/supervisor.
  • Supporting consultant staff by assisting with the production/transcription of medical staffing paperwork, such as references, etc.
  • Liaising with external organizations for the benefit and progress of patient care, such as Social Services, other hospitals, etc.

About Us

Ophthalmology is a large, mainly outpatient-based department with busy clinics in Gloucestershire Royal, Cheltenham General, and Community Hospitals, with a Daycase Unit at Cheltenham General. The admin team is based at Cheltenham General Hospital.

We offer a supportive network of colleagues and management teams, as well as a commitment to helping you grow your skills. Our team of Medical Secretaries are friendly and supportive, and we welcome you to join our team.

Person Specification

The ideal candidate will possess:

  • GCSE grade C or above (or equivalent) in literacy and numeracy, or NVQ level three in administration or equivalent level.
  • IT experience of Microsoft Office packages.
  • Proven organizational skills with the ability to prioritize workload and work to deadlines.
  • Good written and verbal communication skills with a good command and understanding of English, punctuation, and grammar.
  • Ability to work flexibly within a team.
  • Good interpersonal skills for dealing with people internal and external to the organization.
  • Ability to use own judgment and initiative as appropriate.

Desirable

The ideal candidate will also possess:

  • IT capable to ensure proficient use of hospital computer systems.
  • RSA level three or able to demonstrate equivalent skill (proficient and accurate Audio typing).

About Us

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county, with over 8,000 staff. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants, and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes, and membership to our popular hospital choir.

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