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Administrative Support Specialist

2 months ago

Scotland, United Kingdom Robertson Group Full time

About the Role

This is a hands-on administrative and customer support role – internal and external – so you'll be a quick learner, adaptable and have great people skills, strong verbal and written communication skills, preferably have previous experience of working in an office environment and proficient on Microsoft office 365 packages. This is certainly a role where you will be able to grow and develop.

Key Responsibilities

  • Welcome visitors to the office efficiently and pleasantly from answering the door, ensuring visitors sign in and arranging refreshments when required.
  • Answer incoming calls, take messages and respond to emails as required
  • Provide administrative support to Central East office & site staff where required including scanning, binding, photocopying, typing
  • Assist in the recording, distribution and uploading of all subcontract contract documents to Microsoft Teams
  • Collate weekly operative time sheets and ensure holiday records are up to date with payroll
  • Collate monthly expenses and ensuring that these are authorised and issued to accounts on time
  • Manage and maintain stocks of Head Office stationery, and any PPE requirements then GRN invoices on coins purchase ledger
  • Keep mobile phone list and project site lists up to date as and when required
  • Manage internal meeting requirements for all Office staff, replenish meeting room supplies and book record catering where required
  • Provide administration support to regional Bid team where required, with preparing PQQ's and Staff CV's
  • Assist with induction for new employees, including access to people first and mandatory training
  • Provide administration support to Social Impact Manager

About the Company

Robertson Group is a leading construction, infrastructure and support services business. We pride ourselves on our commitment to delivering high-quality services and building strong relationships with our customers and partners. Our team is passionate about creating a positive and inclusive work environment, where everyone can thrive and grow.

What We Offer

  • 33 days annual leave
  • A great pension scheme
  • Valuable life assurance
  • Cycle to Work Scheme
  • Discounts at restaurants and cinemas with a Taste Card
  • Annual flu vaccine
  • Health & Wellbeing and Life Management Support for you and your family

Our Values

We are committed to working in a way that is guided by our five core values:

  • We listen
  • We are professional
  • We take responsibility
  • We are determined to succeed
  • We are one team

Why Join Us?

We are a company that values diversity and inclusion, and we are committed to creating an environment where everyone can feel welcome and valued. We encourage applications from people of all backgrounds and experiences, and we are proud to be an equal opportunities employer.