Administrative Support Officer

1 week ago

Scotland, United Kingdom NHS Education For Scotland Full time
About the Role

We are seeking an experienced Admin Officer to join our Medical Directorate Support team at NHS Education for Scotland. As a key member of our team, you will provide administrative support to one of our Postgraduate Deans, working collaboratively across multiple workstreams to ensure the smooth delivery of postgraduate medical education in Scotland.

Key Responsibilities
  • Provide high-level administrative support to the Postgraduate Dean, including diary management, prioritization of workload, and production of formal minutes/action notes.
  • Work collaboratively with the Medical Directorate team to ensure the effective delivery of postgraduate medical education in Scotland.
  • Develop and maintain comprehensive and complex programme documentation, ensuring accessibility and accuracy.
  • Communicate clearly and effectively at all levels, utilizing tact and persuasion skills when necessary.
  • Proactively identify and communicate improvements to processes and systems, ensuring continuous improvement and efficiency.
Requirements
  • Proven experience of supporting a senior role, with a strong track record of diary management and prioritization of workload.
  • Extensive experience working in business operations, including providing business support to meetings and production of formal minutes/action notes.
  • Ability to work collaboratively and flexibly within a team, and across other workstreams and departments.
  • Confidence in using a variety of Microsoft packages, including Teams, Word, Excel, Office 365, and SharePoint.
  • Ability to work on own initiative, effectively organize and prioritize own workloads, and meet strict deadlines.
About Us

NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education, and training across the health and social care system in Scotland. We are committed to developing a successful national service for Scotland, and we are focused on hiring the very best talent available.

We are an equal opportunities employer and welcome applications from candidates of all backgrounds. We are committed to ensuring that everyone is treated fairly, with respect, and has a positive recruitment experience.

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