Document Management Specialist
1 week ago
As a key member of the Project Management Office team at BRUSH Group, the successful candidate will be responsible for the effective management and control of project documents. This will involve maintaining accurate and up-to-date document control systems, ensuring the smooth handling of all documentation, and providing support to project teams.
Main Responsibilities:
- Maintain a systematic approach to document management, ensuring all documents are stored and easily accessible in line with company and contractual processes.
- Implement and enforce document control procedures, ensuring that documents are properly controlled, distributed, and filed.
- Ensure all documents comply with internal and external standards, including regulatory requirements and company policies.
- Manage document versions, ensuring that the latest versions are available and obsolete versions are archived.
- Review documents for completeness, accuracy, and compliance with established formats and procedures.
- Collaborate with project teams, departments, and external parties to ensure document control requirements are met.
- Support the project team by populating Document Requirement Lists.
- Manage the document transmittal process between BRUSH Group and clients/suppliers in line with company and third-party systems.
- Provide training and support to staff on document control processes and systems.
- Support internal and external audits by providing necessary documentation and records.
- Implement lessons learned from previous projects into the document control process.
Person Specification:
- A Bachelor's degree in Business Administration, Information Management, or a related field (desirable).
- Formal qualification in Business Administration, Information Management, or a related field.
Skills:
- Proficient in document management software and systems.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Knowledge of industry standards and regulatory requirements related to document control.
Experience:
- Minimum of 3-5 years of experience in document control or records management, preferably in a manufacturing and/or engineering environment.
About BRUSH Group:
BRUSH Group provides agile and adaptive engineering solutions and products, including consultancy services, design, and project management, as well as award-winning product technology, to a wide range of projects.
A chosen partner for national and regional power generation and distribution network operators, through innovation and a commitment to delivering solutions that address grid-resilience and drive system change, we support the global drive to net-zero, helping create a future-proof infrastructure.
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