Administrative Assistant to the Directors
3 weeks ago
The Assistant to the Directors provides high-level administrative support to the Directors of Playful Productions. This role involves providing administrative assistance, managing complex work schedules, and liaising with colleagues, producers, and creative teams.
Key Responsibilities:
- Diary and Stakeholder Management
- Provide experienced diary management for the Directors
- Liaise on behalf of the Directors with colleagues, producers, and creative teams
- Respond to invitations and arrange Directors' travel, accommodation, and other bookings
- Maintain the Directors' contacts database
- Assist with requests for house seats on non-Playful shows
Office Support and Administration
- Ensure Directors' office spaces are tidy and well-presented
- Manage office bookings by other members of the Playful team
- Proofread documents, correspondence, and programmes
- Assist with programme planning and management
Communication and Representation
- Represent the Directors externally as required
- Manage Directors' inboxes and related correspondence
- Draft letters and briefing notes as required
Additional Responsibilities
- Provide general support to the General Managers and production teams
- Attend press nights and provide press night support
- Attend running shows as required
Requirements
- A detailed-oriented self-starter with at least three years' experience in a professional theatre environment
- Someone who exhibits sound judgment with the ability to prioritise and make decisions
- Excellent computer skills, including the Microsoft Office Suite and Adobe Acrobat
- Exceptional writing, editing, and verbal communication skills
Working Hours and Benefits
- Normally 10am to 6pm Monday to Friday with an hour for lunch
- Additional hours including some evenings and weekends may be needed
- Competitive salary according to experience
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