Workplace Experience Coordinator
2 weeks ago
We are seeking a highly organized and enthusiastic Workplace Experience Coordinator to join our team at AlphaSights in central London. As a key member of our operations team, you will play a crucial role in ensuring the smooth day-to-day running of our office.
The ideal candidate will be proactive, detail-oriented, and able to think on their feet. You will be responsible for providing exceptional hospitality service to all stakeholders, employees, and visitors, as well as maintaining office efficiency and coordinating various tasks.
Responsibilities- Manage the front of house and reception desk operations during core business hours.
- Provide exceptional customer service and professionalism to all stakeholders.
- Coordinate incoming calls, manage mail, and handle packages.
- Procure office supplies, make payments, and ensure timely receipt of items.
- Manage inventory of office supplies and kitchen consumables.
- Assist with event setup, breakdown, and clean-up.
- Conduct routine facilities inspections and report any deficiencies.
- Oversee cleaning and maintenance contractors.
- Ensure overall office tidiness and organization.
- Arrange catering for in-office events.
- Years 0-1: Following a training program, you'll begin your journey as a Workplace Experience Coordinator, focused on front desk responsibility, office coordination, and event management.
- Years 2-4: Those who master the Coordinator role will have the opportunity to become a Workplace Experience Associate, where you will further develop your skill set and lead regional projects.
- Years 4+: As a Senior Associate & Manager, you'll lead on regional and global projects and develop your people management skills.
- 0-1 years of experience in administration, office management, hospitality, or facilities coordination.
- Proactive, forward-thinking, and detail-oriented approach with excellent problem-solving skills.
- Ability to handle multiple tasks simultaneously and remain calm under pressure.
- Strong interpersonal and communication skills.
- Able to thrive in high-pressure environments.
- Excellent written and verbal communication.
- Fluency in English is essential.
- £31,000 per annum.
- 4% matched pension contribution on qualified earnings.
- Comprehensive private health insurance coverage and dental insurance.
- 25 vacation days, 8 bank holidays, and business closure over the Christmas break.
- State-of-the-art office with amenities in the City of London.
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London, Greater London, United Kingdom AlphaSights Full timeAbout AlphaSightsWe are a global company seeking a highly organized and enthusiastic Workplace Experience Coordinator to help us run our office efficiently in central London. The successful candidate will be proactive, detail-oriented, and passionate about creating a seamless workplace experience.Key ResponsibilitiesManage the front of house and reception...
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London, Greater London, United Kingdom AlphaSights Full timeAbout AlphaSightsAlphaSights is a global company seeking a highly organized and enthusiastic Workplace Experience Coordinator to help us run our fast-growing office in central London efficiently. A successful candidate will be proactive, detail-oriented, and passionate about creating a seamless workplace experience.Key ResponsibilitiesManage the front of...
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London, Greater London, United Kingdom AlphaSights Full timeAbout AlphaSightsAlphaSights is a global company seeking a highly organized and enthusiastic Workplace Experience Coordinator to help us run our fast-growing office in central London efficiently. A successful candidate will be proactive, detail-oriented, and passionate about creating a seamless workplace experience.Key ResponsibilitiesManage the front of...
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London, Greater London, United Kingdom AlphaSights Full timeAbout AlphaSightsWe are a global company seeking a highly organized and enthusiastic Workplace Experience Coordinator to help us run our office efficiently in central London. The successful candidate will be proactive, detail-oriented, and passionate about creating a seamless workplace experience.Key ResponsibilitiesManage the front of house and reception...
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London, Greater London, United Kingdom AlphaSights Full timeAbout AlphaSightsAlphaSights is a global company seeking a highly organized and enthusiastic Workplace Experience Coordinator to help us run our fast-growing office in central London efficiently. The ideal candidate will be proactive, detail-oriented, and passionate about creating a seamless workplace experience.Key ResponsibilitiesManage the front of house...
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London, Greater London, United Kingdom AlphaSights Full timeAbout this RoleWe are seeking a highly organized and enthusiastic Workplace Experience Coordinator to join our team at AlphaSights in central London. As a key member of our operations team, you will play a crucial role in ensuring the smooth day-to-day running of our office.The ideal candidate will be proactive, detail-oriented, and able to think on their...
