Workplace Experience Coordinator
3 weeks ago
AlphaSights is a global company seeking a highly organized and enthusiastic Workplace Experience Coordinator to help us run our fast-growing office in central London efficiently. The ideal candidate will be proactive, detail-oriented, and passionate about creating a seamless workplace experience.
Key Responsibilities- Manage the front of house and reception desk operations during core business hours.
- Provide exceptional hospitality service and professionalism to all stakeholders, employees, and visitors.
- Coordinate incoming calls, manage inbound and outbound mail, and handle packages.
- Procure office supplies, make payments, and ensure timely receipt of items.
- Manage inventory of office supplies and kitchen consumables, ensuring accurate par levels for weekly ordering while being mindful of costs.
- Assist with the setup, breakdown, and clean-up of company parties and events, including furniture reconfiguration.
- Conduct routine facilities inspections, identifying deficiencies with furniture, equipment, or appliances and addressing them as necessary.
- Oversee cleaning and maintenance contractors, proactively logging jobs for completion.
- Ensure overall office tidiness and organization to maintain a welcoming environment.
- Arrange catering for in-office events.
- Oversee all catering in-office, including coffee machine maintenance and F&B supplies.
- Coordinate in-house and off-site activities, office-wide socials, and celebrations.
- Years 0-1: Following a training program, you'll begin as a Workplace Experience Coordinator, focusing on front desk responsibility, office coordination, and event management.
- Years 2-4: Those who master the Coordinator role will have the opportunity to become a Workplace Experience Associate, developing their skill set and leading regional projects.
- Years 4+: As a Senior Associate & Manager, you'll lead on regional and global projects, developing your People Management skills and having opportunities for further leadership.
- 0-1 years of experience in administration, office management, hospitality, or facilities coordination.
- Proactive, forward-thinking, and detail-oriented approach with excellent problem-solving skills.
- Ability to handle multiple tasks simultaneously, think on your feet, and remain calm under pressure.
- Strong interpersonal and communication skills, with the ability to build positive working relationships with stakeholders.
- Demonstrated ability to manage ambiguity, handle various stakeholders, and prioritize tasks.
- Able to thrive in high-pressure environments.
- Excellent written and verbal communication.
- Fluency in English is essential.
- £31,000 per annum.
- 4% matched pension contribution on qualified earnings.
- Comprehensive private health insurance coverage and dental insurance.
- 25 vacation days, 8 bank holidays, and business closure over the Christmas break.
- State-of-the-art office with amenities in the City of London.
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London, Greater London, United Kingdom AlphaSights Full timeAbout this RoleAlphaSights is a dynamic and fast-growing company seeking an organised and enthusiastic Workplace Experience Coordinator to help us run things efficiently in our central London office. A successful candidate will be proactive, detail-oriented, and have a passion for creating a seamless workplace experience.This is an exciting opportunity to...
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London, Greater London, United Kingdom AlphaSights Full timeAbout AlphaSightsWe are a global company seeking a highly organized and enthusiastic Workplace Experience Coordinator to help us run our office efficiently in central London. The successful candidate will be proactive, detail-oriented, and passionate about creating a seamless workplace experience.Key ResponsibilitiesManage the front of house and reception...
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London, Greater London, United Kingdom AlphaSights Full timeAbout AlphaSightsAlphaSights is a global company seeking a highly organized and enthusiastic Workplace Experience Coordinator to help us run our fast-growing office in central London efficiently. A successful candidate will be proactive, detail-oriented, and passionate about creating a seamless workplace experience.Key ResponsibilitiesManage the front of...
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London, Greater London, United Kingdom AlphaSights Full timeAbout AlphaSightsAlphaSights is a global company seeking a highly organized and enthusiastic Workplace Experience Coordinator to help us run our fast-growing office in central London efficiently. A successful candidate will be proactive, detail-oriented, and passionate about creating a seamless workplace experience.Key ResponsibilitiesManage the front of...
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London, Greater London, United Kingdom AlphaSights Full timeAbout AlphaSightsWe are a global company seeking a highly organized and enthusiastic Workplace Experience Coordinator to help us run our office efficiently in central London. The successful candidate will be proactive, detail-oriented, and passionate about creating a seamless workplace experience.Key ResponsibilitiesManage the front of house and reception...
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London, Greater London, United Kingdom ISS Full timeAbout the RoleThe Workplace Team Member will be part of the workplace experience team, responsible for curating a workplace environment that enhances well-being, productivity, and company culture. This role involves actively seeking opportunities to improve onsite service experience and deploying new initiatives in line with the Livv Strategy.Key...
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London, Greater London, United Kingdom AlphaSights Full timeAbout this RoleWe are seeking a highly organized and enthusiastic Workplace Experience Coordinator to join our team at AlphaSights in central London. As a key member of our operations team, you will play a crucial role in ensuring the smooth day-to-day running of our office.The ideal candidate will be proactive, detail-oriented, and able to think on their...
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Workplace Experience Coordinator
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