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Fire Cadet Games Event Coordinator

2 months ago

Pontyclun, Rhondda Cynon Taf, United Kingdom South Wales Fire and Rescue Service Full time
Main Purpose of the Post

The Event Coordinator will be responsible for overseeing the planning, coordination, execution, and review of the National Cadet Firefighter Games 2025. This will include ensuring the event runs smoothly, safely, and within budget, while delivering a memorable experience for all participants and attendees.

Duties and Responsibilities
  1. Develop and implement a comprehensive project plan for the games, including all necessary documentation and risk assessments.
  2. Coordinate all event logistics, including equipment procurement, transportation arrangements, and volunteer management.
  3. Oversee the creation and management of event schedules, ensuring all activities are well-timed and executed.
  4. Lead and manage a team of volunteers and staff, providing clear direction and support.
  5. Facilitate regular team meetings to monitor progress, address challenges, and ensure alignment with event goals.
  6. Develop and manage the event budget, including securing sponsorships and managing relationships with sponsors.
  7. Track and report on financial performance, providing regular updates to senior management.
  8. Serve as the primary point of contact for all stakeholders, including participants, other fire & rescue services, sponsors, vendors, and community partners.
  9. Organise and facilitate stakeholder meetings as needed.
  10. Ensure all activities comply with regulations and safety standards.
  11. Make appropriate arrangements to safeguard the participants.
  12. Collaborate with the SWFRS media team and NFCC to develop and execute promotional strategies to increase event visibility and participation.
  13. Manage communications, including social media updates and participation information.
Standard Service Requirements
  • Any other duties commensurate with the grade and post.
  • To implement the principles of the Service's Equal Opportunities and Diversity Policies and Welsh Language Schemes whilst carrying out the above duties.
  • To adhere to Health & Safety Legislation/Relevant Service Policies and Procedures and to take reasonable care for the health and safety of yourself and other persons who may be adversely affected by your acts/omissions.
Organisational Values

In performing the above role, all employees of the Service are required to observe and promote the Service's Core Values to be, at all times:

  • Professional
  • Caring
  • Respectful
  • Dedicated
  • Trustworthy
  • Dynamic
  • Disciplined
  • Resilient