Dedicated Office Coordinator
2 weeks ago
We are seeking a skilled and organized Administrative Assistant to join our team at Addison Partners, a reputable real estate investment firm with a presence in London and New York City.
As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office. Your primary responsibilities will include scheduling meetings, appointments, and events, while maintaining accurate records to avoid conflicts. You will also be responsible for sending reminders and updates for upcoming meetings and deadlines, as well as coordinating with other team members and external contacts to find suitable meeting times.
In addition to your administrative duties, you will be required to provide executive-level support, including managing phone communications, maintaining phone etiquette, and handling various clerical tasks. About 25% of this role involves working as a Personal Assistant, where you will be responsible for arranging and confirming appointments and meetings with clients, partners, and stakeholders, as well as coordinating travel arrangements and managing schedules.
Your exceptional organizational and time-management skills will enable you to effectively prioritize emails, respond to inquiries promptly and professionally, and maintain email organization and filing systems. You will also be responsible for drafting and sending emails on behalf of executives and team members when advised.
We require a proactive individual with excellent written and verbal communication skills, proficiency in using calendar and email management tools (e.g., Google Calendar, Microsoft Outlook), and the ability to handle confidential information with discretion. Experience as a Virtual Assistant or in a similar role is highly desirable. We offer a competitive salary of £45,000 per annum, company pension, free parking, work from home options, flexitime, and a performance bonus.
About us: Addison Partners is a successful real estate investment firm that has demonstrated a disciplined investment approach and sound real estate fundamentals, with a track record of £3 billion in real estate transactions. We are committed to delivering exceptional results and providing our employees with a supportive and dynamic work environment. The role is based in the Greater London Area and requires a hybrid setup of 75% remote work and 25% in-person collaboration.
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