Event Coordinator
20 hours ago
Job Title: Administrator
Job Type: Permanent
Salary: £23,000 - £25,000 (DOE)
Working Hours: Monday - Friday, 9AM - 5PM
Location: Didcot, hybrid working
About the Role:
We are seeking an experienced Administrator to provide support to our events team, acting as the first point of contact for all enquires and co-ordinating all events bookings.
Key Responsibilities:
- Event Enquiries: Act as the first point of contact for all events enquiries, ensuring all correspondence is managed effectively, professionally and in a timely manner.
- Event Bookings: Process all event bookings, ensuring delegate information is complete and accurate. Process invoices and credit notes, scan and file booking forms and send written confirmation.
- Event Information: Ensure all event information is kept up to date and that all activity for each event is recorded on the relevant database.
- Exhibitor Liaison: Assist with exhibitor liaison before the exhibitions to make sure all exhibitors are booked and processed, and they have completed all associated documents they require to exhibit at the event.
- Event Preparations: Assist with event preparations including the production of badges, mail merges and gathering of all materials to go to the event.
- Office Administration: Assist with all team specific office administration duties such as post, booking meeting rooms, minute taking, events diary management, booking travel and accommodation.
- Supplier Liaison: Liaise with appropriate suppliers to obtain quotes and turnaround times for design work, print costs, mailing services, AV support, analysing costs and making recommendations for the best supplier to use.
- Marketing Support: Assist in the distribution of promotional materials including e-shots, brochures, flyers, website and social media updates as appropriate.
- Post-Event Follow Up: Assist with post-event follow up including processing feedback forms and reorganising materials and literature upon return from an event.
- Event Attendance: Attend events as required, including event setup and breakdown and meeting, greeting and registering delegates.
Requirements:
- Teamwork: The ability to work as part of a team, support colleagues and promote excellent team spirit.
- Communication: Effective and accurate written, verbal and electronic communication skills.
- Administrative Skills: Strong administrative, organisational and time management skills.
- Attention to Detail: An eye for detail with the ability to multi-task, work well under pressure and within a small team.
- IT Literacy: Excellent IT literacy, with demonstrable knowledge of Outlook, Word, Excel, Mail Merge.
- Education: Educated to GCSE standard.
- Travel: Prepared to travel for external meetings & events, with a willingness to be flexible on hours if necessary.
- Driver's License: A driver's license is essential with own transport due to the office location.
Benefits:
- Flexible Working: Flexible working around the core hours of 10am - 4pm.
- Holiday Allowance: Generous holiday allowance
- Pension: Pension
- Life Assurance: Life assurance.
- Health Cash Plan: Health Cash Plan.
- Employee Discount Scheme: Employee Discount Scheme
- On-Site Parking: On-site parking
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