Events and Marketing Coordinator
2 months ago
Job Summary:
We are seeking a highly motivated and organized Events and Marketing Manager to join our team at the Medical Research Council. The successful candidate will be responsible for managing the day-to-day operations of our training centre, ensuring the smooth delivery of training courses, symposia, and networking events.
Main Responsibilities:
- Project manage event services bookings, including event planning, on-site support, delegate registration, health and safety, catering, and transportation.
- Manage the day-to-day operations of the training centre, reporting any defects to ensure quick resolution and minimizing the impact on events.
- Plan and coordinate room layouts, equipment, and furniture to meet visitors' requirements and optimize available space.
- Ensure GDPR compliance in all correspondence and maintain accurate records.
- Line manage and support one Advance administrator, training them in events management.
- Develop and coordinate marketing materials, including brochures and promotional content, to publicize existing courses and increase stakeholder engagement.
- Analyze data and customer feedback to inform future marketing strategies and event planning decisions.
- Prepare and submit financial reports, raise orders, and invoices, ensuring budgetary requirements are met.
- Host events, ensuring visitors' requirements are met, feedback is collected, and ideas for improvement are implemented.
Requirements:
- A background in events management and marketing.
- Essential qualifications include a BTEC (HNC/D) or equivalent in events management or marketing.
- Previous work experience in a customer-focused environment, with a hands-on approach in event management, delivering on stakeholder requirements, and dealing with requests and changes efficiently.
- Line management experience of a small team, with experience in raising orders, invoices, and working with a finance focus.
- Organization of daily requirements of a building, reporting faults, providing information on grounds requirements, and looking for improvements in recycling and sustainability.
Personal Qualities:
- High level of project management and organizational skills.
- Highly developed communication and interpersonal skills.
- High attention to detail on both major and minor items.
- Networking skills and focus on maintaining excellent working relationships with all stakeholders.
- Creative and flexible, with the ability to think outside the box when changes are required.
- Calm in all circumstances, with an ability to maintain a service level function.
- Passion for working in an events and marketing environment.
Working Relationships:
Internal and external users of Advance resources.
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