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Event Coordinator

2 months ago

Didcot, Oxfordshire, United Kingdom Focus Resourcing Group Full time
Job Description

Job Title: Event Coordinator

Job Type: Permanent

Salary: £23,000 - £25,000 (DOE)

Working Hours: Monday - Friday, 9AM - 5PM

Location: Didcot, hybrid working

About the Role:

We are seeking an Event Coordinator to provide administrative support to our events team. As the first point of contact for all events enquiries, you will be responsible for ensuring all correspondence is managed effectively, professionally and in a timely manner.

Key Responsibilities:

  • Process all event bookings, ensuring delegate information is complete and accurate.
  • Process invoices and credit notes, scan and file booking forms and send written confirmation.
  • Ensure all event information is kept up to date and that all activity for each event is recorded on the relevant database.
  • Assist with exhibitor liaison before the exhibitions to make sure all exhibitors are booked and processed, and they have completed all associated documents they require to exhibit at the event.
  • Assist with event preparations including the production of badges, mail merges and gathering of all materials to go to the event.
  • Assist with all team specific office administration duties such as post, booking meeting rooms, minute taking, events diary management, booking travel and accommodation.
  • Liaise with appropriate suppliers to obtain quotes and turnaround times for design work, print costs, mailing services, AV support, analysing costs and making recommendations for the best supplier to use.
  • Assist in the distribution of promotional materials including e-shots, brochures, flyers, website and social media updates as appropriate.
  • Assist with post-event follow up including processing feedback forms and reorganising materials and literature upon return from an event.
  • Attend events as required, including event setup and breakdown and meeting, greeting and registering delegates.

Requirements:

  • The ability to work as part of a team, support colleagues and promote excellent team spirit.
  • Effective and accurate written, verbal and electronic communication skills.
  • Strong administrative, organisational and time management skills.
  • An eye for detail with the ability to multi-task, work well under pressure and within a small team.
  • Excellent IT literacy, with demonstrable knowledge of Outlook, Word, Excel, Mail Merge.
  • Educated to GCSE standard.
  • Prepared to travel for external meetings & events, with a willingness to be flexible on hours if necessary.
  • A driver licence is essential with own transport due to the office location.

Benefits:

  • Flexible working around the core hours of 10am - 4pm.
  • Generous holiday allowance.
  • Pension.
  • Life assurance.
  • Health Cash Plan.
  • Employee Discount Scheme.
  • On-site parking.