Administrative Assistant
5 days ago
About the Role
EQUANS is seeking an experienced Administrator to join our team in a temporary capacity. This is a full-time role working 37.5 hours per week, offering a competitive salary and benefits package.
Key Responsibilities
- Manage absence and return-to-work processes
- Update HR systems and maintain accurate records
- Coordinate investigations and disciplinary procedures
- Support recruitment efforts, including advertising, interviewing, and onboarding new staff
- Process security clearances for Equans staff and contractors
- Process payroll and reconcile discrepancies
- Manage holiday requests and track purchases
- Provide administrative support for office services, including photocopying, scanning, and filing
- Assist with compiling newsletters and other communications
- Cash reconciliation and general administrative duties
- Answer and direct phone calls, and receive and distribute mail
- Book meeting rooms and issue visitor PPE
What We Offer
- 24 days annual leave plus public holidays
- Life cover equivalent to 1.5 times annual salary
- Employee discount shopping schemes and gym membership discounts
- Cycle to work scheme and holiday purchase scheme
- Corporate social responsibility days and access to learning opportunities
- Employee referral rewards scheme and access to employee networks
- 24/7 employee assistance program and mental wellbeing app
Requirements
- Previous experience in administration
- Proficiency in Microsoft Office, including Word, Excel, and Outlook
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
- Attention to detail and ability to meet deadlines
- Flexible approach to working and ability to adapt to changing priorities
About EQUANS
EQUANS is a world leader in energy services, with nearly 50,000 employees working in over 50 countries. In the UK and Ireland, we provide technical, FM, regeneration, and energy services, with specialist capabilities in smart buildings, green mobility, district and embedded energy, and decentralised renewables.
We are committed to delivering a culture where every voice is heard and supported, and we know the value a diverse workforce creates. If you are interested in this role, please click below to register and apply. A member of our Resourcing Team will review your application and be in touch.
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